Property Operations Coordinator

AEP Kimco Realty Corporation & Subsidiaries; Tustin (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Equal Opportunity Employer – Veteran/障

Job summary

Kimco Realty is seeking a Property Coordinator to assist the Property Manager with the day-to-day management of their portfolio of properties. You will coordinate vendor bids, contracts, inspections, and budget preparations while ensuring accurate coding of invoices and job costs.

In this role you will maintain strong tenant communications, support emergency plans, process travel and expense reports, and help deliver Best-In-Class service across sites.

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor's degree or equivalent working experience.
• Prior administrative experience.
• Embraces a technology-forward mindset with curiosity for AI and innovative tools.

Responsibilities

• Assist and support the Property Manager with day-to-day management.
• Coordinate vendor bids and contracts for repairs, maintenance, and Capital Improvement projects.
• Review and code vendor invoices.
• Code and process Job Cost related documents.
• Re-class expenses.
• Coordinate vendor work and annual inspections (fire systems, alarm systems, etc.).
• Vacancy cleanouts and vacancy profiles.
• Assist with Emergency Response Plans for each site and contact information for responders and tenants.
• Assist with annual budget preparation.
• Coordinate travel and expense reports.
• Daily review and response to cases in Kimco’s Customer Service platform.
• Issue and follow-up on work orders and ensure completion.
• Maintain Best-In-Class relationships with tenants through verbal and written communications.

Skills

Administrative experience

Strong communication

Education

Bachelor's degree or equivalent working experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Access

Job description

Kimco Realty is seeking a Property Coordinator to assist the Property Manager with the day-to-day management of their portfolio of properties. You will coordinate vendor bids, contracts, inspections, and budget preparations while ensuring accurate coding of invoices and job costs.

In this role you will maintain strong tenant communications, support emergency plans, process travel and expense reports, and help deliver Best-In-Class service across sites.