Property Coordinator

AEP Kimco Realty Corporation & Subsidiaries; Tustin (CA); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Equal Opportunity Employer – Veteran/障

Job summary

Kimco Realty is seeking a Property Coordinator to assist the Property Manager with the day-to-day management of their portfolio of properties. You will coordinate vendor bids, contracts, inspections, and budget preparations while ensuring accurate coding of invoices and job costs.

In this role you will maintain strong tenant communications, support emergency plans, process travel and expense reports, and help deliver Best-In-Class service across sites.

Qualifications

• Background in retail commercial real estate.
• At least two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access).
• Bachelor's degree or equivalent working experience.
• Prior administrative experience.
• Embraces a technology-forward mindset with curiosity for AI and innovative tools.

Responsibilities

• Assist and support the Property Manager with day-to-day management.
• Coordinate vendor bids and contracts for repairs, maintenance, and Capital Improvement projects.
• Review and code vendor invoices.
• Code and process Job Cost related documents.
• Re-class expenses.
• Coordinate vendor work and annual inspections (fire systems, alarm systems, etc.).
• Vacancy cleanouts and vacancy profiles.
• Assist with Emergency Response Plans for each site and contact information for responders and tenants.
• Assist with annual budget preparation.
• Coordinate travel and expense reports.
• Daily review and response to cases in Kimco’s Customer Service platform.
• Issue and follow-up on work orders and ensure completion.
• Maintain Best-In-Class relationships with tenants through verbal and written communications.

Skills

Administrative experience

Strong communication

Education

Bachelor's degree or equivalent working experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Access

Job description

We are seeking a Property Coordinator to assist and support the Property Manager with the day-to-day management of their portfolio of properties.

Responsibilities

• collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
• review and coding of all vendor invoices
• coding and processing of all Job Cost related documents
• re-class of expenses
• coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts
• vacancy cleanouts and vacancy profiles
• assist Property Manager in maintaining Emergency Response Plans for each site, including current contact information for all “first responders”, tenants, utilities, etc.
• assist Property Manager with the preparation of annual budgets
• coordination of travel and expense reports
• Daily review and response to cases logged in Kimco’s Customer Service platform
• issue work orders to vendors and follow-up to ensure work orders have been completed
• maintain a Best-In-Class relationship with tenants via verbal and written communications

Requirements

• Background in retail commercial real estate
• At least two years of experience in a fast-paced corporate setting
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor's degree or equivalent working experience
• Prior administrative experience
• Embraces a technology-forward mindset with strong curiosity for merging tools, AI in particular, bringing forward-looking perspective that inspires innovative solutions

The expected salary range for this position is between $55,000 and $65,000.

Kimco Realty is an Equal Opportunity Employer – Veteran/Disability

Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of June 30, 2026, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space.