Property Coordinator

Socket.dev; Los Angeles (CA); On-site; USD 37,195 - 48,216; Full time

Job summary

Lincoln Property Company is seeking a Property Coordinator to aid in directing and coordinating on-site management activities. You will help implement procedures, cost controls and policies while maintaining tenant and owner relations and assisting with invoice records and vendor accounts.

This 100% in-office role requires strong organization and communication, with experience in MRI/Workspace/Yardi and a minimum of two years in commercial property management.

Qualifications

• Minimum high school education; associates or bachelor’s degree preferred.
• Minimum of 2 years commercial property management experience.
• Experience with MRI, Workspace and Yardi software.
• Familiarity with monthly accounting cycle (A/P, A/R, leases).
• Professional demeanor and excellent interpersonal skills.
• Access to reliable transportation and valid driver’s license.
• Computer literate and proficient in MS Word, Excel, PowerPoint.
• Excellent verbal and written communication.
• Ability to work independently.

Responsibilities

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and/or taking and delivering messages
• Receive, distribute and review all purchase orders; track in Workspace; alert personnel of problems; run monthly reports
• Coordinate special events such as holiday events, welcome lunches, etc.
• Maintain inventory of office supplies and property staff directory
• Monitor outside vendors for contract compliance and COI
• Assist with preparing and administering service agreements
• Establish and maintain filing systems; classify tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting
• Code and organize invoices in Workspace
• Assist Chief Engineer with updating electrical analysis worksheet as invoices arrive
• Issue Purchase Orders, track and assign to invoices for payment
• Apply tenant rents and open credits
• Compile and review Tenant Billings and misc. charges
• Provide aged delinquency reports and send late letters

Skills

Customer service

Interpersonal skills

Ability to work independently

Excellent communication

Reliable transportation

Education

High school diploma

Associates/Bachelor preferred

Tools

MRI

Workspace

Yardi

MS Word

Excel

PowerPoint

Job description

We are looking for a Property Coordinator to assist in directing and coordinating activities of on‑site management. This person will assist in effectively implementing procedures, cost controls and policies, maintaining good tenant and client/owner relations, as well as assisting the Property Management team in maintaining invoice records and contacting vendors/setting up accounts.

Responsibilities:

• Answer management phones and assist with Tenant needs
• Respond to inquiries by providing routine information and or taking and delivering messages.
• Receive and distribute and review all purchase orders, track purchase orders in Workspace, alert personnel of any problems or unresolved purchase orders, runmonthly reports.
• Coordinate special events such as holiday events/parties, welcome lunches, book fairs, blood drives, food drives etc.
• Maintain inventory of office supplies and property staff directory.
• Monitor outside vendors for compliance of contracts and certificate of insurance
• Assist with preparing and administering service agreements
• Establish and maintain record keeping and filing systems; classifies, sorts and files correspondence for tenant files and other documents
• Responsible for accounts payable, accounts receivable and reporting.
• Organize and code invoices in Workspace
• Assist Chief Engineer with update of electrical analysis worksheet as utility invoices come in
• Responsible for issuing Purchase Orders, tracking, and assigning the purchase orders to invoices as they are processed for payment
• Applying tenant rents and open credits
• Compiling and reviewing Tenant Billings and other misc. charges
• Provide management team with aged delinquency reports and send late letters

Desired Competency, Experience and Skills:

• Must have a minimum high school education. Associates, B.A. or B.S. college degree preferred
• Minimum of 2 years previous commercial property management experience
• Experience with MRI, Workspace and Yardi software
• Previous experience in real estate accounting and familiarity with monthly accounting cycle, including an understanding of A/P, A/R, commercial leases.
• Possess professional demeanor and excellent interpersonal skills.
• Have access to reliable transportation and maintain a valid driver's license.
• Computer literate and proficient on MS Word, Excel, PowerPoint,
• Excellent communication skills, both verbal and written
• Ability to work independently

This position is 100% in-office. The role requires working in office during standard business hours. Remote work or telecommuting is not an option for this position.

#ZIP

Pay Range $31.25 — $31.25 USD

Equal Opportunity Employment

LPC is an equal opportunity employer that values diversity.

We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Candidate Accommodations

LPC provides reasonable accommodations in job application procedures for individuals with disabilities. If you need assistance or an accommodation due to a disability, please contact Human Resources.

Why Lincoln?

At LPC you will be supported by a national firm where an entrepreneurial mindset is encouraged. You will be encouraged to explore your potential through training programs, mentorship, exciting work, fast‑paced assignments, and an environment of constant learning and dedication to results.

Our benefits package includes medical, dental, and vision insurance, 401(k), and paid time off.

• medical insurance
• dental insurance
• vision insurance
• 401(k)
• paid time off

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, multifamily, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed‑use properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 680 million square feet of commercial space. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.