Property Coordinator

AEP Kimco Realty Corporation & Subsidiaries; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Job summary

Kimco Realty is seeking a Property Coordinator to support the Lifestyle team in Louisville, KY. You will handle administrative tasks, vendor relations, and day-to-day portfolio management, ensuring smooth operations and timely execution of projects.

You will collect bids, process invoices, code job costs, and coordinate inspections, while maintaining strong communication with tenants and internal teams. A tech-forward mindset and solid MS Office skills are essential to succeed.

Qualifications

• Background in retail commercial real estate.
• Two years of experience in a fast-paced corporate setting.
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor's degree or equivalent working experience
• Prior administrative experience
• Technology-forward mindset with curiosity for AI and innovative tools

Responsibilities

• Assist and support Lifestyle team with day-to-day management of Lifestyle portfolios.
• collection of vendor bids and preparation of contracts for repairs and capital projects
• Review and coding of vendor invoices
• Coding and processing of Job Cost documents
• Vendor coordination for inspections and utility accounts
• Maintain vacancy cleanouts and profiles
• Assist in annual budget preparation
• Coordinate travel and expense reports
• Respond to cases in Kimco's Customer Service platform
• Issue work orders to vendors and follow up until completion
• Maintain positive tenant relations through communications

Skills

Retail commercial real estate

Vendor relations

Administrative support

Education

Bachelor's degree or equivalent

Tools

Microsoft Office

Access

Job description

Responsibilities

We are seeking a Property Coordinator to assist and support the Lifestyle team with the day-to-day management of their Lifestyle portfolios. Primary focus is related to administrative functions and tenant / vendor relations including, but not limited to the following:

• collection of vendor bids and preparation of contracts related to repairs, maintenance and Capital Improvement projects
• review and coding of all vendor invoices
• coding and processing of all Job Cost related documents
• re-class of expenses
• coordination of vendor work, annual inspections (ex. Fire systems, alarm systems, backflows etc.), open & close of utility accounts
• vacancy cleanouts and vacancy profiles
• assist General Managers in maintaining Emergency Response Plans for each site, including current contact information for all "first responders", tenants, utilities, etc.
• assist Property Manager with the preparation of annual budgets
• coordination of travel and expense reports
• Daily review and response to cases logged in Kimco's Customer Service platform
• issue work orders to vendors and follow-up to ensure work orders have been completed
• maintain a Best-In-Class relationship with tenants via verbal and written communications

Requirements

• Background in retail commercial real estate
• At least two years of experience in a fast-paced corporate setting
• Proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and Access)
• Bachelor's degree or equivalent working experience
• Prior administrative experience
• Embraces a technology-forward mindset with strong curiosity for merging tools, AI in particular, bringing forward-looking perspective that inspires innovative solutions

Kimco's mission is to create destinations for everyday living that inspire a sense of community and deliver value to our many stakeholders. Kimco Realty® (NYSE: KIM) is a real estate investment trust (REIT) and leading owner and operator of high-quality, open-air, grocery-anchored shopping centers and mixed-use properties in the United States. The company’s portfolio is strategically concentrated in the first-ring suburbs of the top major metropolitan markets, including high-barrier-to-entry coastal markets and Sun Belt cities. Its tenant mix is focused on essential, necessity-based goods and services that drive multiple shopping trips per week. Publicly traded on the NYSE since 1991 and included in the S&P 500 Index, the company has specialized in shopping center ownership, management, acquisitions, and value-enhancing redevelopment activities for more than 65 years. With a proven commitment to corporate responsibility, Kimco Realty is a recognized industry leader in this area. As of June 30, 2026, the company owned interests in 564 U.S. shopping centers and mixed-use assets comprising 100 million square feet of gross leasable space.