Property Contracts & Operations Specialist

Unibail-Rodamco Germany GmbH; Westfield (IN); On-site; USD 55,000 - 75,000; Full time

Job summary

Unibail-Rodamco Germany GmbH is seeking an organized administrator to manage center contracts, bids, and financial processes. You will draft contracts, process invoices, and support the Facility Operations team with permits and coordination.

Ideal candidates will have 2–3 years in admin roles, strong MS Office skills, and familiarity with Salesforce and Procore. This role is on-site and offers a competitive compensation package in the US market.

Qualifications

• BA or BS degree or equivalent experience is required.
• 2–3 years prior experience in an administration role is required.
• Experience with basic finance administration: processing purchase orders/invoices, assisting with accruals and budget forecasting.

Responsibilities

• Maintain the Center Contract Log and follow up with Facility Operations on expirations and renewals.
• Draft work orders and service contracts; review forecast expenditure balance.
• Support bidding process through Procore; verify COIs and process vendor contracts.
• Process Accounts Payable and Accounts Receivable; reconcile and upload backups.
• Attend weekly progress meetings with Facility Operations and follow up on actions.
• Prepare work permits for center contract works and coordinate with contractors.
• Coordinate URW Connect communications and respond to Tenant requests for works.

Skills

Cross-functional teamwork

Customer service

Process management

Confidentiality

Attention to detail

Education

BA or BS degree or equivalent experience

Tools

Salesforce

Procore

Microsoft Office

SharePoint

Excel

Outlook

Word

PowerPoint

Job description

Unibail-Rodamco Germany GmbH is seeking an organized administrator to manage center contracts, bids, and financial processes. You will draft contracts, process invoices, and support the Facility Operations team with permits and coordination.

Ideal candidates will have 2–3 years in admin roles, strong MS Office skills, and familiarity with Salesforce and Procore. This role is on-site and offers a competitive compensation package in the US market.