Property Closings & Estoppels Specialist

AKAM; Florida; On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401K Matching Program

10 Paid Holidays

17 PTO Days

Advancement Opportunity

And more…

Job summary

AKAM is seeking a Closings & Estoppels Specialist to manage estoppels, closings, and ownership changes for a portfolio of residential properties and associations. This role collaborates with owners, attorneys, lenders, real estate agents, property managers, and the Offshore team to ensure accurate documentation and timely processing.

The position reports to the Accounts Receivable Supervisor and requires reviewing estoppels, tracking documents, and updating Yardi records with a focus on accuracy

Qualifications

• Three years of hands-on experience processing closings and estoppels, preferably in HOA/condominium management.
• Experience with condo and HOA accounting is strongly preferred.
• Ability to independently review and reconcile owner ledgers and verify balances.

Responsibilities

• Respond to inquiries regarding estoppels, closings, questionnaires, and affidavits.
• Track outstanding requests and deadlines to keep processing moving.
• Review estoppels for accuracy, including owner information and balances.
• Coordinate corrections and obtain required approvals before releasing estoppels.
• Prepare closing-related documents and coordinate ownership changes.
• Support Offshore team with questions and issue resolution.
• Research ownership discrepancies in public records and Yardi if needed.
• Obtain and review settlement statements and deeds for ownership changes.
• Follow up with closing agents, attorneys, and managers on missing documents or payments.
• Maintain logs and records of payments and transfers.
• Escalate discrepancies affecting accuracy or timeliness.

Skills

Attention to detail

Customer service

Communication skills

Bilingual English/Spanish

Tools

Yardi Voyager

CondoCerts

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

AKAM is seeking a Closings & Estoppels Specialist to manage estoppels, closings, and ownership changes for a portfolio of residential properties and associations. This role collaborates with owners, attorneys, lenders, real estate agents, property managers, and the Offshore team to ensure accurate documentation and timely processing.

The position reports to the Accounts Receivable Supervisor and requires reviewing estoppels, tracking documents, and updating Yardi records with a focus on accuracy