Residential Closings & Estoppels Specialist

AKAM Associates Inc.; Florida; On-site; USD 41,000 - 44,000; Full time

Benefits offered by this job

Medical Insurance

Vision Insurance

401K Matching Program

10 Paid Holidays

17 PTO Days

Job summary

AKAM Associates Inc. in Dania Beach, FL is seeking a Specialist, Closings and Estoppels to manage estoppel requests, closings, and ownership changes for residential properties.

You will coordinate with owners, attorneys, lenders, real estate agents, and the Offshore team to ensure accurate documentation, timely processing, and updating accounts in Yardi. Strong attention to detail and bilingual English/Spanish are highly preferred.

Qualifications

• Minimum of three years of hands‑on experience processing closings and estoppels, preferably within condominium or homeowners association management.
• Experience with condominium and homeowners’ associations is strongly preferred.
• Experience using Yardi Voyager and CondoCerts for reviewing owner accounts, verifying balances, and processing estoppel and closing‑related requests strongly preferred.
• Ability to independently review and reconcile owner ledgers, identify and resolve discrepancies, and verify outstanding balances, special assessments, and closing‑related charges.
• Strong attention to detail, organization, and follow‑through.

Responsibilities

• Respond to owner, attorney, mortgage broker, and real estate agent inquiries regarding estoppels, closings, questionnaires, affidavits, and request status.
• Track outstanding requests, required documentation, approvals, and deadlines; follow up promptly to keep requests moving.
• Review estoppels prepared by the Offshore team for accuracy and completeness, including owner information, account balances, assessments, fees, and association‑specific requirements.
• Coordinate corrections and obtain required approvals before releasing completed estoppels.
• Prepare or coordinate completion of questionnaires and other closing‑related documents.
• Assist the Offshore team with questions, account research, and processing issues.
• Research public records and supporting documents when ownership information does not match Yardi records.
• Obtain and review settlement statements, deeds, closing checks, and other required documentation to process ownership changes.
• Follow up with closing agents, attorneys, and property managers on missing documents or payments.
• Coordinate ownership updates with the Offshore team and verify completion and accuracy in Yardi.
• Process closing‑related payments, deposits, and transfer fees, including scanning checks and maintaining accurate logs and supporting records.
• Prepare revenue reports for estoppels, questionnaires, and transfer fees.
• Maintain organized records of requests, approvals, correspondence, payments, and completed ownership changes.
• Escalate discrepancies or missing information that may affect accuracy or timely completion.
• Provide backup coverage and assist with other closing‑related responsibilities as needed.

Skills

Attention to detail

Organization

Communication skills

Customer service

Multitasking

Bilingual English/Spanish

Tools

Yardi Voyager

CondoCerts

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

AKAM Associates Inc. in Dania Beach, FL is seeking a Specialist, Closings and Estoppels to manage estoppel requests, closings, and ownership changes for residential properties.

You will coordinate with owners, attorneys, lenders, real estate agents, and the Offshore team to ensure accurate documentation, timely processing, and updating accounts in Yardi. Strong attention to detail and bilingual English/Spanish are highly preferred.