Property Clerk

University of Southern Mississippi; Hattiesburg (MS); On-site; USD 14,000 - 21,000; Full time

Job summary

The University of Southern Mississippi in Hattiesburg is seeking a Property Clerk to maintain records for the university's personal property. You will record acquisitions, tag properties, distribute assets, and file appropriate documentation, while conducting regular inventory audits.

Responsibilities include logging POs, assigning asset numbers across campuses, completing acquisition receipts, and updating asset data in the central system.

Qualifications

• High school diploma or GED with basic clerical experience.
• Experience with asset management software is preferred.
• Strong written and verbal communication and organizational skills.

Responsibilities

• Prepare and maintain data for recording university property assets.
• Log purchase orders, assign asset numbers, and update asset records weekly.
• Coordinate asset tagging, acquisition receipts, and documentation for entry into asset system.
• Maintain filing system for purchase orders and property affidavits; prepare outdated documents for shredding.
• Assist in removing and updating asset numbers when assets are repaired or transferred.
• Research outdated POs and advise supervisor on issues; perform other duties as assigned.

Skills

Asset management

Communication skills

Attention to detail

Time management

Education

High School Diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

The University of Southern Mississippi is currently accepting applications for the position of Property Clerk.

Location Hattiesburg
118 College Drive
Hattiesburg, Mississippi, 39406-0001
United States

Division Property Accounting

Position Type Staff

Employment Status Full Time

Grant Funded No

Salary Range 12.71 - 12.71

Pay Grade

N02

Posting Close Date Open Until Filled

Special Instructions to Applicants

Applicants must be currently authorized to work in theUnited States on a full-time basis without the need for visa sponsorship. TheUniversity will not sponsor applicants for work visas (e.g., H-1B).

Job Summary

Prepares and maintains the necessary data for recording USM’s personal property. Responsible for recording the acquisition of property, the tagging of property, the distribution of property, and the filing of proper documentation, as well as conducting inventory audits.

Primary Duties and Responsibilities

• Prints and logs allpurchase orders received meeting State guidelines, prints tags for andlogs asset numbers assigned to each qualifying asset, and maintainsdatabase for all such transactions. This database is maintained and updatedweekly in the Property Accounting shared drive for all Property Accountingand Receiving personnel to review.
• Assists in assigningasset numbers to all equipment purchases or donations to the Universitythat meet the criteria of State guidelines in a timely and efficientmanner. This will include all campuses including Hattiesburg, StennisSpace Center and Gulf Park (Long Beach).
• Completes an AcquisitionReceipt on each asset sent out, and coordinates information needed on thepersonal property in preparation for entry by the Senior PropertyAccounting Clerk into the asset management program.
• Maintains filing systemfor all Purchase Orders, Acquisition Receipts, and Property Affidavitscompleted. Prepares outdateddocuments (according to University Record Retention Policy) for shredding.
• Assists in removing assetnumbers from assets when returned for repair or transferred to other stateor out-of-state institutions. Maintainsdocumentation of all tags removed until repairs have been returned. Updates information of the repaired item,e.g., new serial number, and replaces the tag when returned.
• Reviews and researchesoutdated purchase orders (old purchase orders received, but withoutpayment being made), and incomplete purchase orders for finalresolution. Advises PropertyAccounting Supervisor of any issues that will require his/her attention,and performs other duties as assigned.

Minimum Qualifications

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.
Valid Mississippi Driver's License (this position requires occasional travel to and from other USM campuses)

Knowledge, Skills & Abilities

• Previous experience with an asset management program. Proficient in Microsoft Word and Excel. Excellent oral and written communication skills.

Preferred Qualifications

Previous experience with an asset management program.

About The University of Southern Mississippi

Since our founding in 1910, The University of SouthernMississippi has remained dedicated to preparingstudents for success. We deliver programs to more than 13,000 studentsin Hattiesburg and Long Beach, at teaching and research sites across theMississippi Gulf Coast, as well as online. Weare a community-engaged Carnegie R1 university, earning distinction as one ofthe nation's leading research institutions.
Southern Miss is known for pioneering work inpolymer science, ocean science, spectator sports safety and security, and bringinglanguage to children with communication disorders. We are also a nationalleader in a broad range of disciplines, including cybersecurity, hydrography,nutrition, aquaculture, kinesiology, and economic development, among others.
We produce graduates ready to enterfields that are leading the way in emerging technologies through programs suchas computer engineering, information technology, and ocean engineering. We’re developing the next generation ofbusiness leaders, while also responding to critical workforce shortages byproducing skilled professionals in education and nursing. With a tradition ofexcellence in the arts, we are one of only 36 public institutions in the nationaccredited in four major areas the arts. Home to the Golden Eagles, ourstudent-athletes compete in 17 NCAA Division I sports. With a culture marked by passion andpersistence, Southern Miss is delivering graduates who are ready for life. For more information, visit www.usm.edu .

The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.

Annual Security and Fire Safety Report

The University of Southern Mississippi is committed to the safety andsecurity of the USM community. The annual federal required compliancedocument which contains policy statements and crime statistics for theUniversity is available on the UPD website at http://www.usm.edu/police/ .You may also request a copy by contacting the University PoliceDepartment at Bond Hall, 1st Floor West, Hattiesburg, MS 39406 [phone]. The policy statements address the University's policies,procedures and programs concerning safety and security, for example,policies for responding to emergency situations and sexual offenses.Three years' of statistics are included for certain types of crimes thatwere reported to have occurred on campus, in or on off-campus buildingsor property owned or controlled by the University and on publicproperty within or immediately adjacent to the campus.