Property Administrator & Lease Coordinator

Cushman & Wakefield; Saint Louis (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Cushman & Wakefield is seeking a Property Administrator (CRE) to support the Property Management Team with professional administrative duties and tenant communications in a fast-paced office environment.

The role covers lease administration, invoice processing, reporting on maintenance work orders, and coordination of meetings. A high school diploma is required, with a bachelor’s degree preferred and prior customer service experience advantageous.

Qualifications

• High school diploma/GED equivalent; Bachelor Degree preferred
• Customer service experience preferred
• Proficiency in Microsoft Office Suite

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence
• Schedule and coordinate meetings/special events, as requested
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with Cushman & Wakefield’s policies and procedures
• Prepare and code invoices for Property Manager’s approval
• Ensure office is stocked with office supplies and other required items to maintain the office
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software
• Track and file contracts and insurance certificates; maintain follow-up system for expirations
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders
• Maintain the property purchase order system
• Maintain lease and contract files, as well as other files located within the property management office
• Promote and foster positive relationships with tenants and clients and track service calls as required
• Assist with monthly and quarterly management reports as well as annual budget preparation
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval

Skills

Communication Proficiency

Customer Focus

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Education

High school diploma/GED

Bachelor Degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield is seeking a Property Administrator (CRE) to support the Property Management Team with professional administrative duties and tenant communications in a fast-paced office environment.

The role covers lease administration, invoice processing, reporting on maintenance work orders, and coordination of meetings. A high school diploma is required, with a bachelor’s degree preferred and prior customer service experience advantageous.