Property Administration Specialist

Cushman & Wakefield; Reston (VA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Health, Vision, and Dental Insurance

Retirement Savings Plans

Paid Time Off

Job summary

Cushman & Wakefield in Reston, VA seeks a Property Administrator (CRE) to support the Property Management Team with professional office administration and tenant relations.

The role covers invoice processing, lease administration, report generation, and coordination of meetings, while maintaining files and supplier contacts. A high school diploma is required, with a Bachelor’s preferred, and MS Office proficiency is essential.

Qualifications

• High school diploma/GED equivalent; Bachelor Degree preferred.
• Customer service experience preferred.
• Proficiency in Microsoft Office Suite.
• Ability to interface with decision makers professionally and maintain confid.

Responsibilities

• Provide full administrative support, including phone support, typing reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events, as requested.
• Assist in lease administration activities, including tenant contacts and insurance information; generate reports.
• Prepare and coordinate bid proposals, service contracts and approved invoices. Assist in bidding process and assist Property Manager(s) in their efforts to ensure compliance with Cushman & Wakefield's policies and procedures.
• Prepare and code invoices for Property Manager’s approval.
• Ensure office is stocked with office supplies and other required items to maintain the office.
• Ensure prompt and accurate completion of contract and certificates of insurance information in contract administration software.
• Track and file contracts and insurance certificates; maintain follow-up system for expirations.
• Monitor and maintain the property maintenance work order system and prepare monthly reports for Property Manager on status of tenant work orders.
• Maintain the property purchase order system.
• Maintain lease and contract files, as well as other files located within the property management office.
• Promote and foster positive relationships with tenants and clients and track service calls as required.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Process management and maintenance staff hours, tenant bill back invoices through accounting, expense reports, monthly meter readings of properties, and check requests for review and approval.

Skills

Communication Proficiency

Customer Focus

Organization Skills

Interpersonal Skills

Initiative

Multi-tasking

Education

High school diploma/GED

Bachelor Degree preferred

Tools

Microsoft Office Suite

Job description

Cushman & Wakefield in Reston, VA seeks a Property Administrator (CRE) to support the Property Management Team with professional office administration and tenant relations.

The role covers invoice processing, lease administration, report generation, and coordination of meetings, while maintaining files and supplier contacts. A high school diploma is required, with a Bachelor’s preferred, and MS Office proficiency is essential.