Property Administrator

Regency Centers Corporation; Westport (CT); On-site; USD 65,000 - 80,000; Full time

Job summary

An established industry player is seeking a Property Administrator to enhance their team in Westport, Connecticut. This role involves supporting property operations across multiple states, ensuring smooth administrative processes, and fostering relationships with tenants and vendors. The successful candidate will demonstrate strong analytical and organizational skills, alongside proficiency in Microsoft Office and other relevant software. Join a company that values diversity and offers a competitive compensation package, including health benefits and a robust 401(k) plan. If you are looking to make a significant impact in a dynamic environment, this opportunity is perfect for you.

Benefits

401(k) + Profit Sharing plan

Medical insurance options

Dental insurance

Vision insurance

Flexible paid time off

Paid leave programs

Educational assistance

Health Advocacy + EAP

Anniversary stock grant awards

Volunteer time off

Qualifications

• 1+ year of experience in a professional office environment.
• Ability to learn new software quickly and manage multiple tasks.

Responsibilities

• Assist with daily operations and maintain department databases.
• Support fiscal management and property performance in assigned area.

Skills

Quantitative skills

Analytical skills

Attention to detail

Problem-solving skills

Time-management skills

Customer focus

Education

Associate's degree

Bachelor's degree in Business Administration

Tools

Microsoft Office

Nexus

JD Edwards

Engie

Job description

28 Church Ln, Westport, CT 06880, USA Req #484

Friday, March 14, 2025

About this Opportunity:

At Regency Centers, we believe our greatest asset is our people, and we believe a talented team from differing backgrounds and experiences makes us better. We are seeking a Property Administrator to join our Westport, Connecticut regional office. The Property Administrator is primarily responsible for supporting the Director of Property Operations and assisting team members with the administrative operations of retail shopping center properties in Connecticut, Massachusetts, New Jersey, and New York.

What You’ll Be Doing:

• Assist with daily operations (i.e. prepare correspondence, memos, leasing documents, and reports; resolve routine inquiries; maintain department databases, update the delivery/rent commencement Smartsheets tracker, etc.).
• Provide support in the fiscal management of the properties in assigned area (i.e. maintenance of A/R and A/P, operating expense control, completion of budgeted items for Capital Improvement Program, and assistance in preparing budgets as well as monthly and annual financial reports).
• Provide support in the management of properties’ physical performance (i.e. filing or related tasks such as inspections, signage approval, collection of TI paperwork, soliciting bids, etc.).
• Assist in maintaining good relations with tenants and vendors.
• Provide support to the property management team in the processing of tenant allowance.
• Provide support for tenant transitions such as managing utilities transfers, security deposit collection, insurance compliance, gathering sales reports, Versapay set up, etc.
• Work on special projects/ongoing initiatives according to current needs.
• Understanding the PO process & request missing POs to be created.
• Manual billings due by 18th of the month (tenant billbacks 4480.2)
  • Provide Tenant(s) with manual billing invoice backup.
• Create Contracts (CAPS, routine maintenance, white box/landlord work).
• Process utility change forms.
• Maintain tenant contact, service contract and utility spreadsheets.
• Provide other administrative support as needed.

Are You Qualified?

Required:

• Associate’s degree from an accredited institution or equivalent work experience.
• At least one (1) year of related experience in a professional office environment.
• Quantitative and analytical skills, along with a strong attention to detail.
• Intermediate level proficiency with current Microsoft Office software, email and Internet research functionality.
• Ability to quickly learn and use new programs (software such as Nexus, JD Edwards, Engie, etc.).
• Ability to occasionally travel to shopping center properties within the portfolio.

Preferred:

• Bachelor’s degree in Business Administration, Accounting, or related field.
• Some undergraduate real estate courses or experience in property administration, ideally for retail properties, a plus.
• Prior related experience in the commercial real estate industry, legal field, or related field.
• Working knowledge of JD Edwards or other accounting software.
• Problem-solving and time-management skills.
• Customer focus, interpersonal savvy, and ability to work in a team environment and independently.
• Strong verbal and written communication skills.
• Strong priority setting, decisiveness, organizational, and time-management skills.
• Trust and integrity.

A Little Bit About Us:

We own and operate premier shopping centers in suburban neighborhoods in the top cities and markets across the country. We live by a strong set of values, which have guided us for more than 60 years.

Our centers thrive with highly productive grocers, restaurants, service providers, and terrific retailers that connect to their communities and customers. We are also active developers of new shopping centers that feature great merchandising, placemaking, and customer engagement as part of our Fresh Look program.

We are a vertically integrated real estate company and a qualified real estate investment trust (REIT) that is self-administered, self-managed, and an S&P 500 Index member. Learn more about us at RegencyCenters.com.

Our compensation and benefits package is very competitive and includes:

• 401(k) + Profit Sharing plan with generous company match.
• 3 medical insurance plan options including 1 HSA with prescription drug coverage, telemedicine, Pharmacy Advisor, Medical Expert Option and Hinge Health (MSK).
• Dental insurance including coverage for adult & children orthodontics.
• Vision insurance.
• Family planning benefit with Frame Fertility.
• Award winning incentive-based wellbeing program.
• Health Care and Dependent Care FSA.
• Paid leave programs (parental, compassion, bereavement, jury duty, and military).
• Company-paid life/AD&D and disability.
• Voluntary benefits (supplemental life/AD&D, critical illness, accident, hospital indemnity, and identity theft).
• Anniversary stock grant awards.
• Educational assistance.
• Health Advocacy + Employee Assistance Program (EAP) and Management Assistance Program (MAP).
• Matching charitable gifts.
• Flexible paid time off.
• Volunteer time off.
• Paid holidays.

*Connecticut Residents: Regency Centers carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience. The Connecticut hiring salary range for the Property Administrator position is between $65,000 and $80,000 annually. The compensation that is offered to a successful candidate will depend on the candidate’s skills, qualifications, and experience.

*Regency Centers is an equal opportunity employer. Qualified applicants will receive consideration without regard to age, race, color, religion, sex, gender identity, sexual orientation, disability, national origin, or protected veteran status. Applicants are encouraged to confidentially self-identify as to disability and/or protected veteran status when applying. Employment is contingent upon successful completion of background investigation. Regency Centers is a smoke-free and drug-free workplace. Pre-employment drug screening is required. No recruiters or agencies without a previously signed contract. Only candidates whose profiles closely match requirements will be contacted during this search.