Property Administrator

National Property Management Company; Washington (District of Columbia); On-site; USD 50,000 - 70,000; Full time

Job summary

National Property Management Company is seeking a Property Administrator to support day-to-day operations across departments. You will interact with tenants, prepare lease administration forms, coordinate building services, and maintain tenant/vendor files.

The role includes handling work orders, invoicing, and AR/AP tasks while assisting with events and financial reporting. The ideal candidate has 1–2 years in administration or property management, a Bachelor’s degree preferred, and proficiency

Qualifications

• 1–2 years of administrative and/or property management experience.
• Bachelor's degree strongly preferred.
• Must have a valid driver’s license with proof of insurance if driving is required for the position.
• Proficient in Microsoft Office, including Outlook, Word, and Excel.
• Strong written and verbal communication skills.
• Ability to multitask and work efficiently in a fast-paced environment.
• Experience with Yardi, Procure to Pay, and SharePoint is preferred but not required.

Responsibilities

• Interact with tenants and other departments to determine and resolve tenant needs.
• Prepare and distribute Lease Administration Forms for Lease Commencements, Lease Expirations, and Move-in/Move-out Forms.
• Coordinate services to the building and ensure quality of services.
• Maintain tenant and vendor files, including local hard copy files and digital filing on SharePoint and/or other networked folders.
• Answer telephone and screen calls for appropriate personnel.
• Greet guests and notify personnel of incoming visitors.
• Accept deliveries and packages.
• Maintain conference room and order office supplies.
• Assist with special events coordination, including broker events, tenant events, and company events.
• Receive work order requests by phone or in person and enter them into the web-based work order system.
• Monitor work orders for completion.
• Maintain records for Purchase Orders, Service Contracts, and Certificates of Insurance.
• Visit tenant contacts at their location for the purposes of customer service.
• Assist with Financial Reporting and Budgeting with the Property Manager and Accounting Department.
• Responsible for timely coding and processing of invoices utilizing the Accounts Payable Workflow System.
• Assist with Aging Reports and Accounts Receivable collection efforts on a monthly basis.

Skills

Multitasking

Communication

Time management

Customer service

Education

Bachelor's degree

Tools

Yardi

Procure to Pay

SharePoint

Outlook

Word

Excel

Job description

Job Description Why You Want To Work Here:

This is a great opportunity for a candidate with previous property management experience looking for a new challenge and a foot in the door with a large property management company! You will work across all departments and build a strong foundation for day-to-day operations.

Responsibilities of Property Administrator:

• Interact with tenants and other departments to determine and resolve any tenant needs.


• Prepare and distribute Lease Administration Forms for Lease Commencements, Lease Expirations, and Move-in/Move-out Forms.


• Coordinate services to the building and ensure quality of services.


• Maintain tenant and vendor files, including local hard copy files and digital filing on SharePoint and/or other networked folders.


• Answer telephone and screen calls for appropriate personnel.


• Greet guests and notify personnel of incoming visitors.


• Accept deliveries and packages.


• Maintain conference room and order office supplies.


• Assist with special events coordination, including broker events, tenant events, and company events.


• Receive work order requests by phone or in person and enter them into the web-based work order system.


• Monitor work orders for completion.


• Maintain records for Purchase Orders, Service Contracts, and Certificates of Insurance.


• Visit tenant contacts at their location for the purposes of customer service.


• Assist with Financial Reporting and Budgeting with the Property Manager and Accounting Department.


• Responsible for timely coding and processing of invoices utilizing the Accounts Payable Workflow System.


• Assist with Aging Reports and Accounts Receivable collection efforts on a monthly basis.

Qualifications of Property Administrator:

• One to two years of administrative and/or property management-related experience.


• Completed Bachelor’s degree strongly preferred.


• Must have a valid driver’s license with proof of insurance if driving is required for the position.


• Proficient in Microsoft Office, including Outlook, Word, and Excel.


• Strong written and verbal communication skills.


• Ability to multitask and work efficiently in a fast-paced environment.


• Experience with Yardi, Procure to Pay, and SharePoint is preferred but not required.