Property Administrator

Stream Realty Partners; Rosemont (IL); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Paid time off

Job summary

Stream Realty Partners in Rosemont, IL, seeks a Property Administrator to deliver first-class property management services for a commercial portfolio. You’ll handle AR/AP, office administration, tenant relations, and related tasks, supporting the Property Management team.

The role emphasizes accurate financial processing, customer service, and effective communication with tenants and vendors, contributing to smooth daily operations and event planning.

Qualifications

• Bachelor’s Degree preferred.
• Proficient with Microsoft Excel and Word; Yardi experience a plus
• Attention to Detail
• Basic accounting skills and knowledge
• Strong verbal and written communication skills
• Excellent customer service skills
• Good organizational skills
• Desire and ambition to learn and grow in Stream’s property management department
• Attributes which align with Stream’s core values of Smart, Honest, Nice, and Passionate

Responsibilities

• Accounts Payable – input invoices, code to budget and forward for approval.
• Accounts Receivable – review AR and assist with late/default notices.
• Prepare monthly/quarterly financial reports (with PM).
• Assist with day-to-day operation of assigned portfolio.
• Answer main telephone line; greet guests; forward messages and deliveries.
• Enter work order requests; manage vendor/tenant certificates of insurance.
• Prepare and facilitate service contracts for vendor services.
• Schedule move-ins/move-outs; verify insurance; assist tenant events.

Skills

Excel

Word

Attention to Detail

Customer Service

Communication

Organization

Mathematical Aptitude

Basic accounting

Education

Bachelor’s Degree preferred

Tools

Yardi

Job description

Founded in 1996, Stream Realty Partners (Stream) began with a vision. Not one focused on bricks and mortar, but with people at its foundation. Headquartered in Dallas, TX and operating in core markets coast to coast, we complete billions in annual transactions in office, industrial, retail, healthcare, land, and data center properties. With millions of square feet of assignments, Stream is one of the fastest-growing, full-service commercial real estate services organizations in the country. Our team of talented individuals have come together to create our distinct culture, best summarized by our firm’s core values: smart, honest, nice, and passionate. For more information, visit www.streamrealty.com and follow Stream on LinkedIn,Instagram,XandFacebook.

Job Description

The Property Administrator position provides first-class property management services and assists the Property Management team with the day-to-day responsibilities of operating a commercial property. Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.

Primary Responsibilities

• Accounts Payable – accurately input, verify proper backup, and code all invoices according to the approved budget into the payables system and then forward to the Property Manager for approval.
• Accounts Receivable – monthly review of accounts receivable in the system and assist with the preparation of late notices and default notices.
• Assist Property Manager with the preparation of monthly/quarterly financial reports.
• Assist Property Manager with day-to-day operation of assigned portfolio.
• Assist with answering the main telephone line and screen calls to forward to the appropriate personnel; Deliver messages to personnel and/or forward messages to voicemail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages.
• Receive and enter work order requests into the system.
• Maintain, track, and input into the system all Certificates of Insurance for vendors/tenants/clients.
• Prepare, compile, and facilitate the creation and execution of Service Contracts for vendor services.
• Schedule building activity, including move-ins / move-outs; verify insurance.
• Assist in planning and executing tenant events with the management team.

Qualifications

• Bachelor’s Degree preferred
• Proficient with Microsoft Excel and Word; Yardi experience a plus
• Attention to Detail
• Basic accounting skills and knowledge
• Mathematical aptitude
• Strong verbal and written communication skills
• Excellent customer service skills
• Good organizational skills
• Desire and ambition to learn and grow in Stream’s property management department
• Attributes which align with Stream’s core values of Smart, Honest, Nice, and Passionate

Stream is an equal-opportunity employer and does not discriminate on the basis of ethnicity, race, religion, sexual orientation, gender identity, age, national origin, disability, military status, or any other reason prohibited by law.

Stream Realty Partners offers competitive salaries, bonuses, medical/dental/vision insurance, pharmacy benefits, health savings account, flexible spending accounts, 401(k) plan with company matching, PTO, and holiday pay. Individual compensation packages are based on various factors unique to each candidate, including skill set, experience, qualifications, location, and other job-related reasons.