Property Administrator

Goldenrod Companies; Richardson (TX); On-site; USD 52,000 - 75,000; Full time

Job summary

Goldenrod is seeking a detail-oriented Property Administrator to join our team in Richardson, TX. This on-site role reports to the Vice President of Property Management and provides essential administrative and operational support across assigned properties and projects.

The ideal candidate thrives in a fast-paced, entrepreneurial environment, builds relationships, and keeps operations organized and running smoothly.

Qualifications

• High school diploma or GED required.
• At least 4 years of administrative experience; commercial real estate experience is a plus.
• Intermediate to advanced proficiency in Microsoft 365 (Word, Excel, Outlook).
• Experience with accounting or property management software such as Yardi preferred.
• Exceptional written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Excellent customer service skills and a relationship-focused mindset.

Responsibilities

• Provide comprehensive administrative support including phone coverage, correspondence, reports, filing, and document preparation.
• Coordinate meetings, special events, schedules, and communications.
• Maintain organized property, lease, tenant, and vendor files.
• Prepare and distribute contracts, leases, proposals, addendums, and related documentation.
• Manage office supplies, signage, parking records, and building access cards.
• Assist with lease administration, including lease setup, changes, and reporting.
• Coordinate bid proposals, service contracts, and approved invoices.
• Track HVAC service contracts and insurance certificates, ensuring timely follow-up on expirations.
• Assist with monthly/quarterly management reports and annual budget preparation.
• Prepare financial spreadsheets and process tenant rebill invoices for items such as meter readings and HVAC services.
• Prepare and distribute tenant move-in packages and coordinate tenant gifts as needed.
• Serve as a professional point of contact for tenants, prospective tenants, property owners, vendors, and guests.
• Build and maintain positive relationships with tenants and ownership groups.
• Maintain accurate tenant and vendor contact lists and insurance information.
• Communicate meeting details, responsibilities, schedule changes, and other important updates.
• Deliver exceptional customer service while supporting day-to-day needs of each property.

Skills

Microsoft 365 proficiency

Communication

Organization

Customer service

Education

High school diploma

Tools

Yardi

Job description

Goldenrod is seeking a detail-oriented, proactive, and customer-focused Property Administrator to join our team in Richardson, Texas!

Working directly with the Vice President of Property Management, the Property Administrator will provide essential administrative and operational support across assigned properties and projects.

This role is ideal for someone who thrives in a fast-paced, entrepreneurial environment, enjoys building relationships, and takes pride in keeping operations organized and running smoothly.

At Goldenrod, we believe in delivering exceptional service, fostering strong relationships, and focusing on productivity and results. We’re looking for someone who shares that commitment and is ready to make a meaningful impact.

What You’ll Do

Administrative & Operational Support

• Provide comprehensive administrative support, including phone coverage, correspondence, reports, filing, and document preparation.
• Coordinate meetings, special events, schedules, and communications.
• Maintain organized property, lease, tenant, and vendor files.
• Prepare and distribute correspondence, contracts, leases, proposals, addendums, and related documentation.
• Manage office supplies, property signage, parking records, and building access cards.

Property & Lease Administration

• Assist with lease administration, including lease setup, lease changes, and reporting.
• Coordinate bid proposals, service contracts, and approved invoices.
• Track HVAC service contracts and insurance certificates, ensuring timely follow-up on expirations.
• Assist with monthly and quarterly management reports and annual budget preparation.
• Prepare financial spreadsheets and process tenant rebill invoices for items such as meter readings and HVAC services.
• Prepare and distribute tenant move-in packages and coordinate tenant gifts as needed.

Customer Service & Relationship Management

• Serve as a professional point of contact for tenants, prospective tenants, property owners, vendors, and guests.
• Build and maintain positive relationships with tenants and ownership groups.
• Maintain accurate tenant and vendor contact lists and insurance information.
• Communicate meeting details, responsibilities, schedule changes, and other important updates.
• Deliver exceptional customer service while supporting the day-to-day needs of each assigned property.

What We’re Looking For

• High school diploma or GED required; college coursework preferred.
• At least 4 years of administrative experience; commercial real estate experience is a plus.
• Intermediate to advanced proficiency in Microsoft 365, including Word, Excel, and Outlook.
• Experience with accounting or property management software, such as Yardi, preferred.
• Exceptional written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Excellent customer service skills and a relationship-focused mindset.
• Ability to manage multiple projects, shifting priorities, and a consistently busy workload.
• A proactive, results-driven mindset and a strong desire to succeed in an entrepreneurial environment.

Please note:

This position requires an on-site presence. Remote and hybrid work arrangements are not available. Being on-site allows you to build strong relationships with tenants and clients, respond to needs in real time, and contribute directly to the success of our properties.

Ready to Join Goldenrod?

If you’re an organized, service-minded professional who enjoys taking ownership, supporting a team, and helping properties operate at their best, we’d love to hear from you!