Property Administrator

Gainor Staffing; New York (NY); On-site; USD 65,000 - 70,000; Full time

Job summary

A leading real estate firm in New York is seeking a motivated Property Administrator to join their operations team. This role involves overseeing administrative functions, managing tenant interactions, and ensuring building policies are met. The ideal candidate will have 1–2 years of experience in commercial property management, strong organizational skills, and proficiency in property management software. The salary ranges from $65,000 to $70,000 annually depending on experience, with a commitment to equal employment opportunities.

Qualifications

• 1–2 years of experience in commercial property management.
• Ability to communicate clearly and effectively.
• Highly organized and customer-service oriented.

Responsibilities

• Act as the first point of contact at the front desk.
• Oversee key administrative functions like mail handling.
• Coordinate move-in and move-out processes for tenants.
• Process accounts payable and receivable invoices.
• Maintain compliance documents such as Certificates of Insurance.
• Enforce building policies and manage service requests.
• Liaise between tenants and building management.
• Prepare and maintain logs of after-hours building activity.

Skills

Commercial property management experience

Proficiency in Microsoft Office suite

Familiarity with property management systems

Clear communication

Customer service orientation

Organizational skills

Tools

Yardi

Prism

Avid

Payscan

Job description

Overview

ArealestatefirmrecognizedforcuratingsomeofNewYork’smostarchitecturallysignificantandculturallyresonantbuildingsisseekingaPropertyAdministratortojoinitsoperationsteam.

Who You Are

• Youbring1–2yearsofexperienceincommercialpropertymanagementandadeepunderstandingofwhatittakestokeepaprofessionalofficerunningsmoothly
• ComfortablenavigatingsoftwarelikeMicrosoftWord,Excel,Outlook,andcommonpropertymanagementsystemslikeYardi,Prism,Avid,orPayscan
• Clearcommunicator,highlyorganized,andcustomer-serviceoriented

What You’ll Do

• Actasthefirstpointofcontactatthefrontdesk,handlingcallswithprofessionalismandwarmthwhileroutinginformationaccurately
• Overseekeyadministrativefunctionsincludingmailandcourierhandling,digitalandphysicalfilemanagement,andsupplyordering
• Coordinatemove-inandmove-outprocessesfortenants
• Review,track,andprocessaccountspayableandreceivableinvoices,includingvendorpaymentsandmonthlytenantstatements
• MaintaincompliancedocumentssuchasCertificatesofInsurance
• Enforcebuildingpoliciesandmanageservicerequests
• Liaisebetweentenantsandbuildingmanagement,distributingupdates,schedulingmeetings,andsupportingtenantevents
• Prepareandmaintainlogsofafter-hoursbuildingactivityandensurealloperationalrecordsareuptodate

What Success Looks Like

• Tenantsfeelsupported,heard,andconfidentintheservicesprovidedbythemanagementteam
• Administrativeoperationsrunseamlesslywithminimaloversightandnodisruptiontodailyactivities
• Allbuildingpoliciesandcompliancerequirementsaremetconsistentlyandaccurately
• Vendorpaymentsandtenantbillingarehandledefficientlyandonschedule
• You’rerecognizedasareliableteammemberwhohelpstheofficestayorganized,productive,andproactive

SalaryRange: $65,000–70,000 annually, basedonexperience

Location: NewYork, NY – Onsite

Gainoris committedtotheprincipleofequalemploymentopportunityforallemployeesandtoprovidingemployeeswithaworkenvironmentfreeofdiscriminationandharassment.AllemploymentdecisionsatGainorarebasedonbusinessneeds,jobrequirementsandindividualqualifications,withoutregardtorace,color,religion,creed,sex,sexualorientation,gender(includinggenderidentityandexpression),age,nationalorigin,immigrationstatus,maritalorfamilialstatus,citizenshipstatus,ancestry,physicalormentaldisability,geneticinformation,reproductivehealthdecisionmaking,veteranormilitarystatus,oranyothercharacteristicorstatusprotectedunderapplicablefederal,state,orlocallaw.