Real Estate Administrative Assistant

Gainor Staffing; New York (NY); On-site; USD 55,000 - 65,000; Full time

Job summary

A staffing agency in New York, NY, is seeking a candidate for an administrative support role in property management. The ideal applicant will have over a year of experience providing administrative assistance, be comfortable interacting with tenants and vendors, and have a strong grasp of property management software. This position offers a salary range of $55,000 to $65,000 annually, based on experience, with the work being on site. Strong organizational skills and proficiency in Microsoft Office are required.

Qualifications

• 1+ years of experience providing administrative support to property management.
• Experience in coordinating schedules and communicating with various stakeholders.
• Ability to maintain organized filing systems for operational efficiency.

Responsibilities

• Provide administrative coordination for property management team.
• Schedule meetings, inspections, and maintain calendars.
• Monitor maintenance requests and ensure timely vendor service.
• Assist with invoice processing and related accounting functions.
• Maintain digital and paper filing systems.

Skills

Administrative support

Professional communication

Organizational skills

Familiarity with property management software

Proficiency in Microsoft Word

Proficiency in Microsoft Excel

Proficiency in Microsoft PowerPoint

Tools

Prism (Building Engines)

Yardi

Payscan

Job description

Who You Are

• You have 1+ years of experience providing administrative support to commercial or residential property management teams
• Professional communicator comfortable interacting with tenants, vendors, and internal stakeholders
• Familiar with property management and accounting platforms including Prism (Building Engines), Yardi, and Payscan
• Highly organized with strong attention to detail and proficient in Microsoft Word, Excel, and PowerPoint

What You’ll Do

• Provide administrative coordination for a property management team overseeing commercial real estate operations
• Schedule meetings, inspections, and appointments while maintaining organized calendars
• Act as a primary tenant contact for general questions and route service needs to the appropriate team members
• Monitor and track maintenance requests and vendor service orders to ensure timely completion
• Assist with invoice processing, billing support, and related administrative accounting functions
• Prepare reports, correspondence, and presentation materials for the team
• Maintain structured digital and paper filing systems and assist with general office support tasks

What Success Looks Like

• Tenant communication, vendor coordination, and scheduling are handled efficiently
• Work orders and property records remain organized, accurate, and accessible
• Administrative and billing processes are completed reliably and on schedule
• The property management team receives consistent operational support that keeps daily activities running smoothly

Salary Range: $55,000 – 65,000 annually, based on experience

Location: New York, NY – On site

Gainor is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at Gainor are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.