Property Administrator

AmTrustRE; New York (NY); On-site; USD 52,000 - 70,000; Full time

Benefits offered by this job

Competitive salary and benefits

Professional development opportunities

Collaborative work environment

Job summary

AmTrustRE is seeking a highly organized Property Administrator to support day-to-day operations at a commercial property in New York City. You will assist the Property Manager with administrative tasks, tenant communication, vendor coordination, and office management to ensure smooth operations.

Ideal candidates have 2+ years in property management or admin support, strong communication and organizational skills, and proficiency in Microsoft Office; knowledge of COVE or MRI is a plus.

Qualifications

• 2+ years in property management or administrative support.
• Excellent communication and customer service skills.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office; familiarity with PM software such as COVE or MRI is a plus.
• Ability to multitask and work independently in a fast-paced environment.

Responsibilities

• Provide administrative support to the Property Manager and on-site team.
• Assist with tenant relations and follow-ups.
• Prepare and maintain lease files, tenant lists, and vendor contracts.
• Coordinate with vendors and contractors for maintenance and repairs.
• Track work orders and follow up on completion.
• Monitor rent collections and delinquencies.
• Assist with invoicing, budget tracking, and expense reports.
• Maintain filing systems (electronic and physical).
• Support onboarding and communication for new tenants.
• Coordinate inspections, compliance reports, and building access.

Skills

Communication

Customer service

Organizational skills

Multitasking

Tools

Microsoft Word

Excel

Outlook

Teams

COVE

MRI

Job description

Location: On-Site 5x a Week in New York City

Reports To: Property Manager

Job Summary

We are seeking a highly organized and proactive Property Administrator to support the day-to-day operations of one of our commercial properties. This individual will assist the Property Manager with administrative duties, tenant communication, vendor coordination, and general office management to ensure efficient property operations.

Key Responsibilities

• Provide administrative support to the Property Manager and on-site team
• Assist with tenant relations, including responding to inquiries, service requests, and coordinating follow-ups
• Prepare and maintain property management documents such as lease files, tenant contact lists, and vendor contracts
• Coordinate with vendors and contractors for maintenance and repair work
• Track work orders and follow up on completion status
• Help monitor and manage rent collections and delinquencies
• Assist with invoice processing, budget tracking, and expense reports
• Maintain organized electronic and physical filing systems
• Support onboarding and communication for new tenants
• Help coordinate inspections, compliance reports, and building access
• Other administrative tasks as assigned by the Property Manager

Qualifications

• 2+ years of experience in property management or administrative support (real estate industry preferred)
• Excellent communication and customer service skills
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office (Word, Excel, Outlook, Teams); familiarity with property management softwares, COVE and MRI is a plus
• Ability to multitask and work independently in a fast-paced environment

• Competitive salary and benefits package.
• Opportunities for professional development and growth within the company.
• Collaborative work environment with a focus on employee well-being.

AmTrustRE is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.