Property Administrator

Professional Alternatives; Houston (TX); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading company in Houston is seeking a Property Administrator to provide comprehensive administrative support for assigned properties. The role includes managing lease administration, coordinating meetings, and maintaining tenant relations. The ideal candidate will have strong communication skills, proficiency in MS 365, and the ability to manage multiple tasks effectively.

Qualifications

• Must handle multiple projects and changing priorities.
• Intermediate to advanced MS 365 proficiency required.

Responsibilities

• Provide full administrative support including phone support and reports.
• Assist in lease administration activities and maintain property files.
• Greet tenants and maintain positive relationships.

Skills

Communication

Confidentiality

Organization

Education

High school diploma or GED

College courses

Tools

MS 365

Argus

MRI

Skyline

Job description

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Works directly with the Property Manager in performing clerical and administrative assignments for the assigned properties/projects.

ESSENTIAL FUNCTIONS

• Provide full administrative support including phone support, typing, reports, filing and distribution of correspondence.
• Schedule and coordinate meetings/special events as requested.
• Assist in lease administration activities including lease set up, administer lease changes, generate reports, etc.
• Prepare and coordinate bid proposals and service contracts and approved invoices.
• Maintain lease and property files.
• Track and file HVAC contracts and insurance certificates. Maintain follow-up system for expiration.
• Assist with monthly and quarterly management reports as well as annual budget preparation.
• Transcribe contracts, leases, proposals, addendums, side letters, exhibits, correspondence, etc.
• Order and maintain adequate stock of office supplies.
• Greet tenants, prospective tenants, vendors, and guests.
• Notify participants of meetings, and their responsibilities and any changes in plans or schedules.
• Order tenant door plaques and directory strips; maintain property signage.
• Prepare and distribute tenant move-in packages; order tenant gifts as needed.
• Maintain parking/building access card records.
• Maintain tenant contact, vendor contact list, and insurance information.
• Promote and foster positive relationships with tenants and owners.
• Additional duties assigned by the Property Manager.

REQUIREMENTS:

• A high school diploma or GED equivalent (college courses preferred).
• Must have intermediate to advanced MS 365 Word, Excel and Outlook proficiencies.
• Argus, accounting software such as MRI or Skyline proficiency preferred.
• Ability to keep information strictly confidential.
• Strong desire to succeed in an entrepreneurial environment.
• Must be able to handle multiple projects, changing priorities and a continually heavy workload.
• Exceptional oral and written communication skills.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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