Property Administrative Specialist: Organization & Support

The Caleb Group; Saco (ME); On-site; USD 32,000 - 42,000; Full time

Job summary

The Caleb Group in Maine is seeking an Administrative Assistant to support daily operations across its portfolio of properties in and around Saco. You will provide administrative support to property managers, manage files, handle tenant inquiries, and help with lease processing.

The role requires strong organizational skills, confidentiality, and proficiency with MS Office. Experience with property management software is a plus, and the ideal candidate can work independently and as part of a

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Excellent organizational and multitasking skills.
• Strong communication and interpersonal abilities.
• Proficiency in MS Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with confidentiality.
• Knowledge of property management software is a plus.
• High school diploma or equivalent; additional education or training in property management is advantageous.
• Ability to work independently and as part of a team.
• Positive attitude and strong problem-solving skills.

Responsibilities

• Provide administrative support to property managers and team members
• Manage and maintain property files, records, and documentation
• Assist with tenant communication, inquiries, and lease processing
• Prepare reports, correspondence, and other documentation as needed
• Handle incoming calls, emails, and visitor inquiries professionally
• Support billing, rent collection, and payment processing activities
• Ensure compliance with company policies and regulatory requirements

Skills

Administrative support

Organizational skills

Communication skills

MS Office

Confidentiality

Education

High school diploma or equivalent

Tools

MS Office Suite

Property management software

Job description

The Caleb Group in Maine is seeking an Administrative Assistant to support daily operations across its portfolio of properties in and around Saco. You will provide administrative support to property managers, manage files, handle tenant inquiries, and help with lease processing.

The role requires strong organizational skills, confidentiality, and proficiency with MS Office. Experience with property management software is a plus, and the ideal candidate can work independently and as part of a