Property Administration Specialist - Yardi (Contract)

Beacon Hill; Chapel Hill (NC); On-site; USD 29,000 - 32,000; Full time

Job summary

Beacon Hill's client is seeking a temporary Property Administrator to provide critical operational support during a busy transition period in Chapel Hill, NC. This contract role works with the on-site staff to manage tenant services, compliance tracking, financial processes, and construction coordination.

Responsibilities include COI tracking, rent letters, CAM reconciliations, A/R/A/P processing, and coordinating four active tenant build-outs while maintaining strong vendor communications and

Qualifications

• 2+ years in property management or commercial real estate administration.
• Experience using Yardi.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Familiarity with CAM reconciliations, tenant billing, A/R and A/P processes is a plus.

Responsibilities

• Track and maintain COIs and insurance compliance for 24+ tenants.
• Process and reconcile tenant allowance packages and disbursement schedules.
• Prepare rent commencement letters and default notices.
• Coordinate water billing and respond to tenant billing inquiries.
• Maintain lease documentation, vendor files, and compliance records.
• Assist with A/R and A/P processing and follow-up.
• Support mid-year financial reviews and budget preparation activities.
• Assist with CAM reconciliation processes and payment workflows.
• Coordinate activities for four active tenant build-out projects.
• Communicate with contractors regarding paving, striping, landscaping, and site improvements.
• Ensure construction work is coordinated with daily property operations.
• Maintain relationships and communication with vendors and service providers.
• Assist with marketing events and tenant communications as needed.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Tools

Yardi

Job description

Beacon Hill's client is seeking a temporary Property Administrator to provide critical operational support during a busy transition period in Chapel Hill, NC. This contract role works with the on-site staff to manage tenant services, compliance tracking, financial processes, and construction coordination.

Responsibilities include COI tracking, rent letters, CAM reconciliations, A/R/A/P processing, and coordinating four active tenant build-outs while maintaining strong vendor communications and