Property Administrator (Contract Only)

Beacon Hill; Chapel Hill (NC); On-site; USD 29,000 - 32,000; Full time

Job summary

Beacon Hill's client is seeking a temporary Property Administrator to provide critical operational support during a busy transition period in Chapel Hill, NC. This contract role works with the on-site staff to manage tenant services, compliance tracking, financial processes, and construction coordination.

Responsibilities include COI tracking, rent letters, CAM reconciliations, A/R/A/P processing, and coordinating four active tenant build-outs while maintaining strong vendor communications and

Qualifications

• 2+ years in property management or commercial real estate administration.
• Experience using Yardi.
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook).
• Strong organizational and multitasking skills with attention to detail.
• Ability to work independently with minimal supervision.
• Excellent written and verbal communication skills.
• Familiarity with CAM reconciliations, tenant billing, A/R and A/P processes is a plus.

Responsibilities

• Track and maintain COIs and insurance compliance for 24+ tenants.
• Process and reconcile tenant allowance packages and disbursement schedules.
• Prepare rent commencement letters and default notices.
• Coordinate water billing and respond to tenant billing inquiries.
• Maintain lease documentation, vendor files, and compliance records.
• Assist with A/R and A/P processing and follow-up.
• Support mid-year financial reviews and budget preparation activities.
• Assist with CAM reconciliation processes and payment workflows.
• Coordinate activities for four active tenant build-out projects.
• Communicate with contractors regarding paving, striping, landscaping, and site improvements.
• Ensure construction work is coordinated with daily property operations.
• Maintain relationships and communication with vendors and service providers.
• Assist with marketing events and tenant communications as needed.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

Tools

Yardi

Job description

Property Administrator (Contract Only) (1475853) Chapel Hill, North Carolina

Salary: USD21 - USD23 per hour

Property Administrator (Contract Only)

Location: University Place
Duration: 3-Month Contract Assignment
Schedule: Monday-Friday, 8:30 AM-5:00 PM
Parking: Free Onsite Employee Parking

Yardi experience strongly required, Yardi Voyager would be preferred.

About the Role

Beacon Hill's client is seeking a temporary Property Administrator to provide critical operational support during a busy transition period. This role will work closely with the sole on-site staff member to support property administration, tenant services, compliance tracking, financial processes, and construction coordination. There are currently four active tenant build-outs underway, along with ongoing site improvements and time-sensitive financial and compliance projects.

Key Responsibilities

• Track and maintain Certificates of Insurance (COIs) and insurance compliance for 24+ tenants
• Process and reconcile tenant allowance packages and disbursement schedules
• Prepare rent commencement letters and default notices
• Coordinate water billing and respond to tenant billing inquiries
• Maintain lease documentation, vendor files, and compliance records
• Assist with Accounts Receivable (A/R) and Accounts Payable (A/P) processing and follow-up
• Support mid-year financial reviews and budget preparation activities
• Assist with Common Area Maintenance (CAM) reconciliation processes
• Process invoices and coordinate payment workflows
• Coordinate activities for four active tenant build-out projects
• Communicate with contractors regarding paving, striping, landscaping, and site improvement projects
• Ensure construction work is effectively coordinated with daily property operations
• Maintain relationships and communication with vendors and service providers

Marketing & Administrative Support

• Assist with marketing events and specialty leasing initiatives
• Support tenant communications and property marketing efforts
• Respond to tenant inquiries in a professional and timely manner
• Maintain organized documentation and filing systems
• Provide operational backup coverage and assist with legal documentation as needed

Qualifications

Required

• 2+ years of experience in property management, commercial real estate administration, or a related field
• Experience using Yardi
• Strong organizational and multitasking skills with the ability to manage competing priorities
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook)
• Excellent written and verbal communication skills
• High attention to detail, especially in compliance tracking and financial processes
• Ability to work independently with minimal supervision

Preferred

• Experience with property management software systems
• Familiarity with commercial lease administration and tenant coordination
• Experience supporting construction, tenant improvement, or capital projects
• Experience with CAM reconciliations, tenant billing, A/R, and A/P processes