Property Admin & Tenant Relations Lead

Westmount Realty Capital; Itasca (IL); On-site; USD 48,000 - 72,000; Full time

Benefits offered by this job

Health, Vision, Dental & Life Benefits

PTO 20 days annually + 10 holidays

Profit sharing (EPU)

Employee stock opportunities (E-Shares

401k benefits

Casual dress code

Company events

Job summary

Westmount Realty Capital in Chicago, IL seeks a Property Administrator to support Property Managers of light industrial assets in the greater Chicago area. You will handle admin tasks, tenant and vendor contacts, and ensure filing systems.

The role covers accounting duties, lease administration, tracking lease expirations, rent invoicing, CAM reconciliations, and coordinating with vendors. Strong organizational and CRE experience preferred; Bachelor’s degree or equivalent required.

Qualifications

• Bachelor’s degree or commensurate experience.
• Proficient in Microsoft Office.
• Experience with Yardi/MRI and AVID Xchange accounting software preferred.
• At least 3 years in a workplace setting.
• Commercial real estate experience preferred.

Responsibilities

• Provide administrative support to the Property Manager, including phone support and drafting, filing and distribution of correspondence and reports.
• Create and maintain tenant and vendor contact lists with emergency numbers and emails.
• Maintain efficient filing system for property management files.
• Review and code property invoices; draft tenant bill-backs and ensure payments.
• Review tenant ledgers, notices, and aging reports to ensure timely collections.
• Process security deposit refund forms and assist with monthly financial reports.
• Track lease expiration dates and amendments; manage lease notes and critical dates.
• Coordinate vendor bids and contracts for recurring services and projects.
• Coordinate with property management for compliance with lease terms and audit schedules.

Skills

Workplace experience

Commercial Real Estate Experience

Education

Bachelor’s degree or commensurate experience

Tools

Microsoft Office

Yardi/MRI

AVID Xchange

Job description

Westmount Realty Capital in Chicago, IL seeks a Property Administrator to support Property Managers of light industrial assets in the greater Chicago area. You will handle admin tasks, tenant and vendor contacts, and ensure filing systems.

The role covers accounting duties, lease administration, tracking lease expirations, rent invoicing, CAM reconciliations, and coordinating with vendors. Strong organizational and CRE experience preferred; Bachelor’s degree or equivalent required.