Property Accounts Payable Specialist

Ovation; Las Vegas (NV); On-site; USD 77,146,000 - 86,789,000; Full time

Benefits offered by this job

Rent discount

Medical Insurance

Dental and Vision Insurance

401K plan

PTO and holidays

Job summary

Ovation is seeking an experienced Accounts Payable Specialist to join our Property Management accounting team in Las Vegas. You will oversee vendor invoices, maintain records, and ensure timely processing in a fast-paced environment.

You will collaborate with property managers and vendors, handle 1099s, and support month-end closing while upholding confidentiality and accuracy across financial data.

Qualifications

• 1-3 years of experience in accounts payable or general accounting.
• Knowledge of accounts payable and general accounting procedures.
• Proficiency in accounting software.
• Strong attention to detail and accuracy in data entry and management.
• Excellent organizational and prioritizing skills to handle multiple tasks in a fast-paced environment.
• Effective communication and problem-solving skills to manage vendor relationships and resolve issues.
• Ability to work collaboratively within a team and meet deadlines consistently.
• Understanding of confidentiality and sound judgment in handling sensitive financial information.

Responsibilities

• Review and verify all incoming invoices and check requests for accuracy and compliance.
• Sort, code, and match invoices; set up invoices for payment processing.
• Enter and upload invoices into the accounting system to ensure accurate record-keeping.
• Ensure that all invoices are correctly processed and recorded in the system to maintain financial accuracy.
• Prepare and perform weekly check runs to meet payment schedules.
• Monitor accounts to ensure all payments are up-to-date and comply with company policies.
• Reconcile accounts payable transactions regularly to maintain accurate financial records.
• Manage the payment process to ensure timely and accurate disbursements to vendors.
• Serve as the primary point of contact for vendor inquiries and work to resolve discrepancies or issues related to payments and invoices.
• Maintain organized and accurate records of all accounts payable transactions, including supporting documentation for audit purposes.
• Collaborate with property managers, leasing teams, and other stakeholders to gather necessary information for financial reporting.
• Perform reconciliations of vendor accounts to ensure accuracy and support month-end closing activities.
• Manage vendor relationships to ensure accurate reconciliation of accounts, providing essential support for financial reporting and audits.
• Produce monthly accounts payable reports for management review.
• Assist in month-end closing activities, including providing necessary documentation and support.
• Produce and maintain a monthly tracker showing all recurring bills are entered
• Support financial reporting and closing processes to provide accurate and timely financial data
• Prepare 1099 forms to ensure compliance with regulatory requirements.
• Perform special projects as assigned, contributing to the continuous improvement of the accounts payable function.
• Ensure confidentiality and proper handling of sensitive financial information.
• Ensure regulatory compliance and support organizational goals through various special projects

Skills

Accounts payable

General accounting

Attention to detail

Organizational skills

Communication skills

Problem solving

Teamwork

Confidentiality

Tools

Accounting software

Job description

Ovation is seeking an experienced Accounts Payable Specialist to join our Property Management accounting team in Las Vegas. You will oversee vendor invoices, maintain records, and ensure timely processing in a fast-paced environment.

You will collaborate with property managers and vendors, handle 1099s, and support month-end closing while upholding confidentiality and accuracy across financial data.