Property Accounting & Billing Specialist

Experience Champaign Urbana; Champaign (IL); On-site; USD 25,000 - 41,000; Full time

Job summary

Spherion in Champaign, IL seeks an organized accounting/administrative professional to manage work orders, billing, rents, and tenant accounts.

You will communicate professionally with tenants and internal staff, maintain accurate records, process payments, monitor discrepancies, and support month-end close with attention to detail and confidentiality.

The role offers standard business hours and opportunities to learn property management software and industry best practices.

Qualifications

• Strong organizational skills, computer proficiency, and professional communication with tenants and internal staff; ability to independently manage responsibilities.

Responsibilities

• Review daily work orders and day sheets for maintenance technicians.
• Process, bill, and monitor completed and partial work orders for accuracy regarding time, materials, and charges.
• Identify missing information or discrepancies and follow up to ensure completed work is properly reflected in tenant and/or owner accounts.
• Process rent payments, review tenant account activity, and process adjustments and disputes per policy.
• Add charges to tenant accounts, close accounts after early move-outs, and review delinquent accounts to assist collections.
• Monitor and respond to department emails; communicate with tenants about balances, charges, disputes, and with staff about billing and work orders.
• Maintain orderly electronic and physical records.
• Maintain accounting files and gather documents for collections; keep documentation for tenants, owners, vendors, and transactions.
• Ensure deposits are recorded, perform bank reconciliations, and assist with month-end processes.
• Audit owner accounts and process charges, adjustments, and distributions.

Skills

Stable work history

Attention to detail

Organizational skills

Accounting experience

Computer skills

Software proficiency

Money handling

Follow-through

Professional communication

Independent work

Education

Associate degree

Tools

QuickBooks Desktop

AppFolio

Buildup

Microsoft Office

Job description

Spherion in Champaign, IL seeks an organized accounting/administrative professional to manage work orders, billing, rents, and tenant accounts.

You will communicate professionally with tenants and internal staff, maintain accurate records, process payments, monitor discrepancies, and support month-end close with attention to detail and confidentiality.

The role offers standard business hours and opportunities to learn property management software and industry best practices.