ACCOUNTING SPECIALIST

Experience Champaign Urbana; Champaign (IL); On-site; USD 25,000 - 41,000; Full time

Job summary

Spherion in Champaign, IL seeks an organized accounting/administrative professional to manage work orders, billing, rents, and tenant accounts.

You will communicate professionally with tenants and internal staff, maintain accurate records, process payments, monitor discrepancies, and support month-end close with attention to detail and confidentiality.

The role offers standard business hours and opportunities to learn property management software and industry best practices.

Qualifications

• Strong organizational skills, computer proficiency, and professional communication with tenants and internal staff; ability to independently manage responsibilities.

Responsibilities

• Review daily work orders and day sheets for maintenance technicians.
• Process, bill, and monitor completed and partial work orders for accuracy regarding time, materials, and charges.
• Identify missing information or discrepancies and follow up to ensure completed work is properly reflected in tenant and/or owner accounts.
• Process rent payments, review tenant account activity, and process adjustments and disputes per policy.
• Add charges to tenant accounts, close accounts after early move-outs, and review delinquent accounts to assist collections.
• Monitor and respond to department emails; communicate with tenants about balances, charges, disputes, and with staff about billing and work orders.
• Maintain orderly electronic and physical records.
• Maintain accounting files and gather documents for collections; keep documentation for tenants, owners, vendors, and transactions.
• Ensure deposits are recorded, perform bank reconciliations, and assist with month-end processes.
• Audit owner accounts and process charges, adjustments, and distributions.

Skills

Stable work history

Attention to detail

Organizational skills

Accounting experience

Computer skills

Software proficiency

Money handling

Follow-through

Professional communication

Independent work

Education

Associate degree

Tools

QuickBooks Desktop

AppFolio

Buildup

Microsoft Office

Job description

Responsibilities

• Work Orders and Maintenance Billing
  • Review daily work orders and day sheets for maintenance technicians.
  • Process, bill, and monitor completed and partial work orders for accuracy regarding time, materials, and applicable charges.
  • Identify missing information or discrepancies and follow up to ensure completed work is properly reflected in tenant and/or owner accounts.
• Rent Processing & Tenant Accounts
  • Process rent payments, review tenant account activity, and process/research account adjustments, questions, and disputes based on company policies and lease terms.
  • Add appropriate charges to tenant accounts, close accounts following early move-outs, and review delinquent accounts to assist with collection efforts.
• Communication & Administrative Duties
  • Monitor and respond to department and individual e-mail.
  • Communicate professionally with tenants regarding account balances, payments, charges, and disputes, and with internal staff regarding billing, accounts, and work orders.
  • Maintain organized electronic and physical records.
• Filing & Documentation
  • Maintain accurate and organized accounting files, file completed documents, and gather/prepare accounts for collections.
  • Maintain appropriate documentation for tenant, owner, vendor, and accounting transactions.
• Banking & Deposits
  • Ensure deposits are accurately recorded, complete bank reconciliation's for designated accounts, and assist with month-end accounting processes.
  • Review accounts for accuracy and identify unusual or incorrect transactions.
• Owner & Property Accounting
  • Audit owner accounts for accuracy, review owner folders, and process outstanding documents, applicable owner/property charges, adjustments, and monthly owner distributions.
• Accounting & Quality Control Responsibilities
  • Actively review and audit work for accuracy, proper coding, and correct application of payments/deposits rather than simply entering information.
  • Identify, research, and correct discrepancies between reports, bank activity, tenant accounts, and supporting documentation.
  • Ensure recurring charges and credits are processed correctly and review accounts before closing them.
  • Bring unusual or significant discrepancies to management's attention while protecting confidential financial and tenant information.

Working hours: 8:00 AM - 5:00 PM

Skills

• Stable work history and demonstrated reliability
• High attention to detail
• Strong organizational skills
• Accounting/bookkeeping experience
• Strong computer skills
• Ability to learn software quickly
• Experience handling money or financial transactions
• Strong follow-through
• Professional communication skills
• Ability to work independently

Education

• Associate

Experience

1-4 years

Qualifications

The position requires strong organizational skills, computer proficiency, professional communication with tenants and internal staff, and the ability to independently manage responsibilities as a trusted team member. Experience with QuickBooks Desktop, AppFolio, Buildup, or similar property management software, and Microsoft Office is beneficial.

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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.

At Spherion, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact [e-mail].

Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Spherion offers a comprehensive benefits package, including: medical, prescription, dental, vision, AD&D, and life insurance offerings, short-term disability, and a 401K plan (all benefits are based on eligibility).