PROMOTIONAL - Fire Payroll Specialist

Louisville Metro Government; Louisville (KY); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Retirement benefits

Job summary

Louisville Metro Government is seeking a payroll professional to calculate and submit employee payroll and personnel data for the Fire Department. The role involves preparing payroll forms, maintaining records, and generating monthly and yearly reports to support accurate compensation.

The position requires an Associate’s Degree in Accounting or related field and at least one year of payroll or bookkeeping experience, with a typing speed of 35 wpm.

Qualifications

• Associate’s Degree in Accounting or related discipline.
• One year of accounting, bookkeeping, or computerized payroll system experience.
• Must type accurately at 35 wpm.

Responsibilities

• Prepares payroll and personnel forms for new hires, separations, and budget changes.
• Calculates and submits employee payroll data and personnel records for the Fire Department.
• Reviews time sheets and determines hours worked; processes pay adjustments.
• Maintains payroll records and compiles monthly and yearly reports.
• Explains payroll procedures and resolves payroll problems.
• Operates computer terminal to maintain payroll data.

Skills

Typing speed 35 wpm

Payroll data entry

Education

Associate’s Degree in Accounting or related discipline

Tools

Agency Web

Payroll system

Job description

Description

MUST BE CURRENTLY EMPLOYED BY LOUISVILLE METRO GOVERNMENT.

The purpose of this position is to calculate and submit employee payroll and personnel data for the Fire Department.

Summary Objective

The purpose of this position is to calculate and submit employee payroll and personnel data for the Fire Department.

Examples of Duties

Essential Functions

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Prepares reports and completes special projects.
• Calculates new pay rates for promotions, demotions, acting appointments, retro-active pay, and other increases and decreases according to established procedures.
• Prepares payroll and personnel forms, documents and records for new employees, retirements, resignations, layoffs, suspensions, dismissals, transfers, leaves of absence and budget changes.
• Prepares personnel forms and monitors the progress of records and forms until completion.
• Provides salary information when needed.
• Completes requisition forms for vacant or new positions or reallocations and maintains and updates records and files on the status of budgeted positions and vacancies.
• Explains personnel and payroll procedures and computation techniques to answer questions and to resolve payroll problems.
• Prepares statistical data for reporting purposes and management decisions.
• Prepares monthly and yearly reports from charts, worksheets and records.
• Maintains permanent records and archives files.
• Determines hours worked with time sheets, reviews punches and wages for accuracy and processes exceptions to payroll.
• Verifies shift differential, pay for temporary work in a higher classification, call out pay, floating holidays, meal breaks, and second and third shift hours as they cross over pay periods.
• Reviews and corrects leave accruals and balances for reports on new employees, vacation, sick leave, compensatory time, sick inventive, floating holidays, union personal day, personal time and related issues.
• Prepares position and personnel action forms, reviews for completion and obtains signatures for further processing.
• Sorts and distributes payroll checks by units and prepares payroll sign-in/pickup check sheet with current staff members.
• Compiles and prepares event hours to track expenses for special events and natural disasters.
• Prepares Identification cards (RIT/PAS tags).
• Picks up paychecks from the Finance department.
• Prepares training documents and conducts employee training (Agency Web).
• Conducts research, collects and analyzes data and prepares reports on personnel activities for overtime during special events.
• OSHA liaison and worker’s compensation liaison.
• HR Representative for benefits and other HR related questions – attending HR meetings as needed.
• Reviews information from video displays, printed and micro-form documents.
• Operates computer terminal to maintain payroll and personnel data.
• Prepares and processes payroll and personnel forms.
• Runs reports out of Agency Web to track time taken by members.
• Calculates and submits employee payroll and personnel data for a department.

Minimum Requirements

• MUST BE CURRENTLY EMPLOYED BY LOUISVILLE METRO GOVERNMENT.
• Associate’s Degree in Accounting or related discipline.
• One (1) year of accounting, bookkeeping, or computerized payroll system experience or an equivalent combination of education, training and experience.

Equivalency

• An equivalent combination of education, training, and experience may be substituted.

Other Minimum Requirements

• Must type accurately at 35 wpm
• Must possess and maintain a valid driver's license
• Meets regular and punctual attendance standards and any special needs of the position as determined by management, including mandatory overtime and performing related work
• Must work a varied schedule
• Applicants who have illegally bought, sold, or trafficked, as defined in KRS 218A.010 and KRS 218A.1431, controlled substances other than marijuana within six years of application will be disqualified.
• Applicants who have illegally bought or sold marijuana within one year of application will be disqualified.
• Applicants who have used an illegal controlled substance other than marijuana within the last six years of application will be disqualified.
• Applicants who have used a prescription-controlled substance without a prescription on a single occasion within the last six years of application will be disqualified for one year since the last use without a prescription.
• Applicants who have used a prescription-controlled substance without a prescription more than once within the last six years of application will be disqualified.

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

• Spends prolonged periods of time sitting, standing, walking, carrying, stooping and climbing
• Lifts and carries items weighing up to 100 pounds in a team setting
• Operates office and computer equipment

Unavoidable Hazards (work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

• None.

Americans With Disabilities Act Compliance

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

Essential Safety Functions

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

Supplemental Information

SALARY GRADE: U43S

Test Weights

Written Exam: 60%

Training and Experience: 40%

Typing: Pass/Fail (35 WPM)

EQUAL OPPORTUNITY EMPLOYER

Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience from the last 10 years, as listed on your application and resume, as submitted. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates, including at least the month and year (i.e. 02/2017 to 08/2020) of employment, and number of hours worked per week.

Louisville Metro Government is committed to providing our employees with the tools they need to lead a fit and healthy life. Aside from community-wide initiatives like the Mayor's Hike, Bike and Paddle event every Memorial Day and Labor Day, and the Healthy Hometown Movement, Metro Government provides employees with programs designed to enhance their life and well-being, like a Wellness Center that allows employees and their dependents with Metro health insurance to take care of their basic medical and health needs for a $5 co-pay. Louisville Metro Government understands that a team of healthy, vibrant employees is the greatest asset we have.

Full Time Regular

• Medical
• Dental
• Vision
• Group Term Life
• Supplemental Life
• Accidental Death & Dismemberment
• Sick Leave
• Vacation
• Holiday Pay
• Bereavement Leave
• Kentucky Public Pensions Authority
• 457 Deferred Comp
• Voluntary Lifestyle Benefits
• Tuition Assistance
• Qualified Adult Benefits
• Childcare Assistance
• Free TARC Use
• Paid Parental Leave

Part Time – 17.5 to 25 Hours Per Week

• Vacation (pro rata)
• Sick Leave (pro rata)
• Holiday Pay (pro rata)

Part Time – Less Than 17.5 Hours Per Week

• Ineligible For Benefits

Temporary Positions

• Ineligible For Benefits

Interns

• Ineligible For Benefits

Do you have an associate’s degree (or higher) in accounting or a related discipline?

• Yes
• No

Do you have at least one year of experience in accounting, bookkeeping, or computerized payroll systems, or an equivalent combination of education, training, and experience?

• Yes
• No

Do you have a valid driver's license?

• Yes
• No

Are you willing to work a varied schedule?

• Yes
• No

Have you illegally bought or sold marijuana within one year of application?

• Yes
• No

Have you illegally bought, sold, or trafficked, as defined in KRS 218A.010 and KRS 218A.1431, controlled substances other than marijuana within six years of application?

• Yes
• No

How many times (total) have you used a prescription-controlled substance without a prescription in the last six years?

• 0
• 1
• 2 or more

Have you used an illegal controlled substance other than marijuana within the last six years?

• Yes
• No
• Required Question