PROMOTIONAL - Fire Payroll Specialist

Louisville Metro Government; Kentucky; On-site; USD 48,000 - 64,000; Full time

Job summary

Louisville Metro Government is seeking a payroll-focused professional to calculate and submit employee payroll and personnel data for the Fire Department. The role involves preparing payroll documents, resolving payroll issues, and generating reports for management decisions.

Qualified candidates are currently employed by Louisville Metro Government, possess an Associate’s Degree in Accounting or related discipline, and have at least one year of relevant experience.

Qualifications

• Associate’s Degree in Accounting or related discipline.
• One year of accounting, bookkeeping, or computerized payroll system experience.
• Must type accurately at 35 wpm.
• Must possess and maintain a valid driver's license.

Responsibilities

• Calculates new pay rates for promotions, demotions, acting appointments, retro-active pay, and other increases and decreases according to established procedures.
• Prepares payroll and personnel forms, documents and records for new employees, retirements, resignations, layoffs, suspensions, dismissals, transfers, leaves of absence and budget changes.
• Prepares personnel forms and monitors the progress of records and forms until completion.
• Provides salary information when needed.
• Explains personnel and payroll procedures and computation techniques to answer questions and to resolve payroll problems.
• Prepares statistical data for reporting purposes and management decisions.

Skills

Payroll calculations

Data entry 35 wpm

Communication

Education

Associate’s Degree in Accounting

Tools

Payroll software

Job description

MUST BE CURRENTLY EMPLOYED BY LOUISVILLE METRO GOVERNMENT.

SUMMARY OBJECTIVE

• The purpose of this position is to calculate and submit employee payroll and personnel data for the Fire Department.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary.

• Prepares reports and completes special projects.
• Calculates new pay rates for promotions, demotions, acting appointments, retro-active pay, and other increases and decreases according to established procedures.
• Prepares payroll and personnel forms, documents and records for new employees, retirements, resignations, layoffs, suspensions, dismissals, transfers, leaves of absence and budget changes.
• Prepares personnel forms and monitors the progress of records and forms until completion.
• Provides salary information when needed.
• Completes requisition forms for vacant or new positions or reallocations and maintains and updates records and files on the status of budgeted positions and vacancies.
• Explains personnel and payroll procedures and computation techniques to answer questions and to resolve payroll problems.
• Prepares statistical data for reporting purposes and management decisions.
• Prepares monthly and yearly reports from charts, worksheets and records.
• Maintains permanent records and archives files.
• Determines hours worked with time sheets, reviews punches and wages for accuracy and processes exceptions to payroll.
• Verifies shift differential, pay for temporary work in a higher classification, call out pay, floating holidays, meal breaks, and second and third shift hours as they cross over pay periods.
• Reviews and corrects leave accruals and balances for reports on new employees, vacation, sick leave, compensatory time, sick inventive, floating holidays, union personal day, personal time and related issues.
• Prepares position and personnel action forms, reviews for completion and obtains signatures for further processing.
• Sorts and distributes payroll checks by units and prepares payroll sign-in/pickup check sheet with current staff members.
• Compiles and prepares event hours to track expenses for special events and natural disasters.
• Prepares Identification cards (RIT/PAS tags).
• Picks up paychecks from the Finance department.
• Prepares training documents and conducts employee training (Agency Web).
• Conducts research, collects and analyzes data and prepares reports on personnel activities for overtime during special events.
• OSHA liaison and worker’s compensation liaison.
• HR Representative for benefits and other HR related questions – attending HR meetings as needed.
• Reviews information from video displays, printed and micro-form documents.
• Operates computer terminal to maintain payroll and personnel data.
• Prepares and processes payroll and personnel forms.
• Runs reports out of Agency Web to track time taken by members.
• Calculates and submits employee payroll and personnel data for a department.

REQUIREMENTS

• MUST BE CURRENTLY EMPLOYED BY LOUISVILLE METRO GOVERNMENT.
• Associate’s Degree in Accounting or related discipline.
• One (1) year of accounting, bookkeeping, or computerized payroll system experience or an equivalent combination of education, training and experience.

EQUIVALENCY

• An equivalent combination of education, training, and experience may be substituted.

OTHER MINIMUM REQUIREMENTS

• Must type accurately at 35 wpm
• Must possess and maintain a valid driver's license
• Meets regular and punctual attendance standards and any special needs of the position as determined by management, including mandatory overtime and performing related work
• Must work a varied schedule
• Applicants who have illegally bought, sold, or trafficked, as defined in KRS 218A.010 and KRS 218A.1431, controlled substances other than marijuana within six years of application will be disqualified.
• Applicants who have illegally bought or sold marijuana within one year of application will be disqualified.
• Applicants who have used an illegal controlled substance other than marijuana within the last six years of application will be disqualified.
• Applicants who have used a prescription-controlled substance without a prescription on a single occasion within the last six years of application will be disqualified for one year since the last use without a prescription.
• Applicants who have used a prescription-controlled substance without a prescription more than once within the last six years of application will be disqualified.

PHYSICAL DEMANDS

• Spends prolonged periods of time sitting, standing, walking, carrying, stooping and climbing
• Lifts and carries items weighing up to 100 pounds in a team setting
• Operates office and computer equipment

UNAVOIDABLE HAZARDS (WORK ENVIRONMENT)

• None.

AMERICANS WITH DISABILITIES ACT COMPLIANCE

Louisville Metro Government is an Equal Opportunity Employer. ADA requires the Louisville Metro Government to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

STANDARD CLAUSES

May be required to work nights, weekends, holidays and emergencies (man-made or natural) to meet the business needs of Louisville Metro Government.

This job description is not designed to cover or contain a comprehensive listing of essential functions and responsibilities that are required of an employee for this job. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses.

SALARY GRADE: U43S

TEST WEIGHTS

• Written Exam: 60%
• Training and Experience: 40%
• Typing: Pass/Fail (35 WPM)

EQUAL OPPORTUNITY EMPLOYER

Please note that Training & Experience scores are based on the relevant (as determined by the hiring agency and Civil Service) training and experience from the last 10 years, as listed on your application and resume, as submitted. Any information that is unclear or that is not listed on your application and/or resume will not be considered in the calculation of the Training & Experience score. This also means that you should list your employment dates, including at least the month and year (i.e. 02/2017 to 08/2020) of employment, and number of hours worked per week.