Projects & Office Admin Coordinator

A-C-T Environmental & Infrastructure, Inc.; Bartow (FL); On-site; USD 25,000 - 30,000; Full time

Job summary

A-C-T Environmental & Infrastructure, Inc. in Bartow, FL is seeking a Corporate Administrative Assistant to provide comprehensive administrative, project, and financial support across regional offices and corporate departments.

This role ensures smooth office operations and serves as a central contact for employees, vendors, and clients. The ideal candidate is detail-oriented, adaptable, customer-focused, and capable of managing multiple priorities across locations.

Qualifications

• High School Diploma or GED required.
• Minimum three (3) years of administrative, office support, project support, or related experience preferred.
• Experience supporting multiple departments, managers, or office locations preferred.
• Experience in environmental consulting, construction, engineering, industrial services, or a related industry is preferred.

Responsibilities

• Serve as the first point of contact for employees, visitors, vendors, and clients by answering phones, greeting visitors, and directing inquiries appropriately.
• Coordinate incoming and outgoing mail, packages, courier services, and document distribution.
• Maintain reception areas, conference rooms, office supplies, and common office areas in a professional manner.
• Coordinate meetings, conference room schedules, travel arrangements, lodging, vehicle rentals, catering, and office events.
• Draft, proofread, edit, maintain, and distribute correspondence, reports, presentations, and other business documents.
• Provide administrative support to multiple offices, departments, and managers as needed.

Skills

Customer service

Organization

Microsoft Office

Documentation

Attention to detail

Independent work

Confidentiality

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

A-C-T Environmental & Infrastructure, Inc. in Bartow, FL is seeking a Corporate Administrative Assistant to provide comprehensive administrative, project, and financial support across regional offices and corporate departments.

This role ensures smooth office operations and serves as a central contact for employees, vendors, and clients. The ideal candidate is detail-oriented, adaptable, customer-focused, and capable of managing multiple priorities across locations.