Projects Administrator

Apache Industrial; Westlake (TX); On-site; USD 40,000 - 60,000; Full time

Job summary

Apache Industrial is seeking a Project Administrator to support site onboarding, data entry for billing and payroll, and routine procurement tasks. You will maintain attendance records, reconcile timesheets, and ensure accurate documentation across front-end systems while working with client representatives on cost allocation.

The role requires strong Microsoft Office skills, clear written and verbal communication, and the ability to adapt to changing priorities on active projects.

Qualifications

• High school diploma or higher.
• 1+ years of billing, timekeeping, and administrative experience.
• Related industry experience.

Responsibilities

• Facilitate and coordinate site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup.
• Prepare, distribute, and collect daily sign-in sheets to maintain accurate attendance records.
• Reconcile company timesheets with client gate log systems to ensure alignment and accuracy.
• Enter and maintain data within front-end systems to support billing and payroll processes.
• Collect, organize, and maintain departmental documentation in accordance with company standards.
• Communicate with client representatives regarding company cost allocation, as needed.
• Perform basic procurement support tasks, including gathering delivery tickets and ensuring tickets are given to procurement for reconciling.
• Other duties as assigned.

Skills

MS Office proficiency

Excellent written and oral comms

Interpersonal skills

Adaptable to change

Education

High school diploma or higher

1+ years administrative experience

Related industry experience

Tools

Microsoft Office Suite

Job description

Job Description

Position Title: Projects Administrator

Position Reports To: Projects Administrator Manager

Position Summary

The Project Administrator performs assigned tasks under the direction of the Project Admin Supervisor or Project Administrator Lead, following established procedures and company standards. A Project Administrator develops within the role by increasing proficiency across the responsibilities listed above. As competency grows, the Project Administrator is expected to consistently deliver accurate and timely results.

Essential Functions

Facilitate and coordinate site orientation of new jobsite personnel into company systems, ensuring accurate and timely setup. Prepare, distribute, and collect daily sign-in sheets to maintain accurate attendance records. Reconcile company timesheets with client gate log systems to ensure alignment and accuracy. Enter and maintain data within front-end systems to support billing and payroll processes. Collect, organize, and maintain departmental documentation in accordance with company standards. Communicate with client representatives regarding company cost allocation, as needed. Perform basic procurement support tasks, including gathering delivery tickets and ensuring tickets are given to procurement for reconciling. Other duties as assigned.

Education & Experience

• High school diploma or higher
• 1+ years of billing, timekeeping, and administrative experience
• Related industry experience

Knowledge, Skills, and Abilities

• Proficiencywith Microsoft Office,particularlyExcel.

• Demonstratesexcellent written and oral skills

• Excellent interpersonal skills and a proven ability to work well with all levels of management and staff.

• Self-motivated, decisive, with the ability to adapt to change and competing demands.

Work Conditions/Physical Demands

• Remaining stationary or moving across varied conditions, including standing, sitting, walking, and navigating uneven terrain on project sites for prolonged periods.

• Light work that includes moving objects up to 20 pounds.

• Travel may berequired