Project Work Order Manager (PWO Manager)

Innovative Consulting & Management Services, LLC; Forest Park (GA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical, Dental & Vision Insurance 100

Life and Accidental AD&D Insurance

11 Paid Government Holidays

Sick and vacation leave

Job summary

Innovative Consulting & Management Services (ICMS) is hiring a PWO Manager in Forest Park, GA. You will manage, track, and maintain project work orders within the GFEBS system, ensuring timely entry, updates, and closures across various work-order types.

Ideal candidates will have 3+ years in work-order or project administration, strong data accuracy, and proficiency in MS Office. This onsite role requires excellent English communication and the ability to coordinate with multiple stakeholders.

Qualifications

• High school diploma or equivalent required.
• 3+ years of experience in work-order management, project administration, facilities operations, or related field.
• Experience entering, tracking, and maintaining work-order data in an enterprise system.
• Experience with GFEBS is strongly preferred; ERP experience is a plus.
• Strong attention to detail and ability to identify and correct data discrepancies.
• Proficiency with Microsoft Office applications (Excel, Word, Outlook).
• Excellent written and verbal communication in English.

Responsibilities

• Manage Project Work Orders (PWO) and related work activities using GFEBS.
• Enter and maintain Demand Maintenance Orders (DMO), Preventive Maintenance Orders (PMO), and other work orders in GFEBS within timelines.
• Review work-order documentation for completeness and accuracy before entry into GFEBS.
• Enter labor and material costs into GFEBS within two working days of related completion.
• Maintain work-order data accuracy and integrity in the GFEBS database.
• Monitor work orders for missing or inconsistent information and coordinate with stakeholders to resolve issues.

Skills

Attention to detail

English communication

MS Office proficiency

Data integrity

On-site coordination

Education

High school diploma or equivalent

Tools

GFEBS

Job description

Innovative Consulting & Management Services (ICMS) is a Professional & Technical Management Consulting firm with over 20 years of consulting experience. We offer technical professional services to Federal and State Governments, and Commercial clients.

ICMS is a Small Business and Certified HUBZone employer. We deliver value to our clients by combining deep industry knowledge with strong functional capabilities. Our focus is to manage cost-effective programs while at the same time mitigating risk and improving results. Our success is about teamwork, a coordinated effort from all disciplines, from clients to consultants and most important, it’s about delivering on our commitments.

PWO Manager (Project Work Order Manager) who is responsible for managing, tracking, and maintaining project work orders and related work activities within the General Fund Enterprise Business System (GFEBS). This position ensures that demand maintenance orders, preventive maintenance orders, operational work orders, and project work orders are accurately entered, updated, and closed within established timelines.

Duties and Responsibilities:

• Manage Project Work Orders (PWO) and related work activities through the General Fund Enterprise Business System (GFEBS).
• Enter and maintain Demand Maintenance Orders (DMO), Preventive Maintenance Orders (PMO), Operational Work Orders (OWO), and Project Work Orders (PWO) in GFEBS within established timelines.
• Review work-order documentation for completeness, accuracy, and compliance with established procedures before entering information into GFEBS.
• Enter labor and material costs into GFEBS within two working days of DMO or applicable work-phase completion.
• Input, update, correct, and maintain work-order data to ensure the accuracy and integrity of the GFEBS database.
• Monitor work orders for missing, incomplete, or inconsistent information and coordinate with project, maintenance, and operations personnel to resolve discrepancies.
• Maintain accurate records of work-order activity and ensure required documentation is properly associated with applicable work orders.
• Review and reconcile labor and material cost information against supporting documentation and reported work completion.
• Monitor established work-order timelines and follow up on outstanding or overdue actions.
• Support project managers, facilities managers, maintenance supervisors, and other stakeholders by providing work-order status and cost information.
• Generate and maintain work-order reports and data extracts from GFEBS as required for project tracking, management reviews, and reporting.
• Follow applicable government, contract, GFEBS, and organizational procedures governing work-order management and data entry.
• Perform other related project work-order, data management, and administrative duties as assigned.

Required Qualifications:

• High school diploma or equivalent required
• 3+ years of experience in work-order management, project administration, facilities operations, maintenance administration, or a related field.
• Experience entering, tracking, and maintaining work-order or project data in an enterprise business, financial, maintenance-management, or asset-management system.
• Experience with GFEBS strongly preferred; experience with comparable government or enterprise resource planning (ERP) systems may be considered.
• Strong attention to detail and ability to identify and correct data discrepancies.
• Proficiency with Microsoft Office applications, particularly Excel, Word, and Outlook.
• Excellent written and verbal communication abilities in English.

Security Clearance:

Minimum investigation at a Public Trust level required.

• Medical, Dental & Vision Insurance 100% covered for employee
• Life and Accidental AD&D Insurance
• 11 Paid Government Holidays
• Generous sick and vacation leave

Job Type: Full-Time Onsite Position (Telecommute not considered for this position)

Work schedules are subject to change based on client and company needs. As a management position, this person will be on call regularly and be available for and respond to emergencies off shift.

*This is a contingent hire position based upon the award of contract.

ICMS is an Equal Opportunity Employer (EOE). Qualified applicants are considered for employment without regard to race, color, religion, age, sex, national origin, disability or veteran status, genetics, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.