Project Support Specialist

Mecalux; Melrose Park (IL); Vor Ort; USD 60.000 - 80.000; Vollzeit

Zusammenfassung

Mecalux in Melrose Park, IL is seeking a Project Support specialist to manage the administration side of ongoing projects within the Operations Department. You will support Project Managers through all project fases, monitor costs, invoices, and ensure proper documentation between subcontractors and internal teams.

The role requires a Bachelor's degree in Engineering or Supply Chain Management, strong analytical abilities, advanced Excel skills, and a preference for bilingual English/Spanish

Qualifikationen

• Bachelor's degree in Engineering or Supply Chain Management or related field.
• Bilingual in English and Spanish preferred.
• Advanced proficiency in MS Excel.

Aufgaben

• Provide support to Project Managers in initiation, planning, execution, monitoring and closure of projects.
• Check for compliance regarding procedures and methodology during project implementation.
• Support Project Managers in implementation costs, reporting, and approvals.
• Control accuracy and sharing of documentation (POs, COIs, NDAs, manuals) between subcontractors and internal staff.
• Analyze and manage operations and installation department purchase orders and expenses.
• Collaborate with accounting on cost codification and budget adjustments; assist with project closure.
• Assist Head of Operations in improving internal projects by analyzing KPIs and policies changes.
• Engage with the business to identify training opportunities within Operations.

Kenntnisse

Analytical thinking

Integrity

Organizational skills

Interpersonal skills

Ausbildung

Bachelor's Degree in Engineering or Supply Chain Management or related field

Tools

Microsoft Excel

Jobbeschreibung

We are currently hiring a Project Support specialist to manage the administration side of ongoing projects within the Operations Department as well as the successful closure of completed projects. This role will be responsible for analyzing project scopes, deadlines, technical requirements and manning requirements while also being responsible for overseeing control of budgets, expenses, invoices, and other needs for the team and subcontractors, with a continuous focus on improving quality and reducing costs.Major responsibilities include, but are not limited to, the following:Provide support to Project Managers in the processes of initiation, planning, implementation, monitoring and closure of projects.Check for compliance regarding procedures and methodology during the course of the project implementation process.Support Project Managers in the field in regards to implementation costs, reporting, and various other project approvals.Control the accuracy and sharing of proper documentation (PO's, COI's, NDA's, manuals, etc.) between subcontractors and internal personnel working on each project.Analyze and manage the operations and installation departments purchase orders.Review and post the expenses generated by the project team.Collaborate with accounting in the codification of costs and adjustments of budgets, and assist with the technical closure of projects.Manage and support the Head of Operations on the improvement of internal projects by analyzing interdepartmental methodologies, department KPI's, and any policy or regulations changes.Become deeply involved in the company in regards to business needs and search for training opportunities for various roles within the Operations Department.Bachelor's Degree in Engineering or Supply Chain Management or related field of study.Bilingual in English and Spanish preferred.Advanced proficiency in MS Excel.Personality: Candidates must have integrity, be highly analytical, and have a strong desire to be deeply involved in the business. Candidates must be organized and methodical in their work, with the ability to learn quickly and adapt easily to change. Candidates must be able to persevere through difficult work challenges with the highest degree of dedication. Candidates must have strong interpersonal skills with the confidence to interact and communicate effectively with personnel from all levels of the organization