Project Support Specialist

Interlake Mecalux; Melrose Park (IL); On-site; USD 55,000 - 68,000; Full time

Job summary

Interlake Mecalux, Inc. is hiring a Project Support specialist to manage project administration in the Operations Department and ensure successful project closures.

You will analyze scopes, deadlines, and requirements while overseeing budgets, expenses, invoices, and subcontractor needs to improve quality and reduce costs. Responsibilities include supporting Project Managers through all project phases, ensuring compliance, and maintaining proper documentation.

Qualifications

• Bachelor's degree in Engineering or Supply Chain Management or related field.
• Advanced MS Excel skills are required.
• Strong analytical and problem-solving abilities; organized and adaptable.

Responsibilities

• Support Project Managers in initiation, planning, implementation, monitoring and closure of projects.
• Ensure procedures and methodology compliance during project execution.
• Assist with costs, reporting, and approvals in the field.
• Maintain accurate project documentation (POs, COIs, NDAs, manuals) with subcontractors and staff.
• Analyze and manage purchase orders for operations and installation.
• Review and post project expenses.
• Coordinate with accounting on cost codification and budget adjustments; assist closure.
• Support Head of Operations to improve internal projects via KPI analysis and policy changes.
• Engage in company needs and seek training opportunities within Operations.

Skills

MS Excel

Bilingual English/Spanish

Analytical thinking

Education

Bachelor's degree in Engineering or Supply Chain Management

Job description

Job Details

• Level: Entry
• Job Location: Melrose Park - Corporate HQ - Melrose Park, IL
• Position Type: Full Time
• Education Level: 4 Year Degree
• Salary Range: $55000.00 - $68000.00Salary
• Travel Percentage: None
• Job Shift: Day
• Job Category: Other

We are currently hiring a Project Support specialist to manage the administration side of ongoing projects within the Operations Department as well as the successful closure of completed projects. This role will be responsible for analyzing project scopes, deadlines, technical requirements and manning requirements while also being responsible for overseeing control of budgets, expenses, invoices, and other needs for the team and subcontractors, with a continuous focus on improving quality and reducing costs.

Major Responsibilities

• Provide support to Project Managers in the processes of initiation, planning, implementation, monitoring and closure of projects.
• Check for compliance regarding procedures and methodology during the course of the project implementation process.
• Support Project Managers in the field in regards to implementation costs, reporting, and various other project approvals.
• Control the accuracy and sharing of proper documentation (PO's, COI's, NDA's, manuals, etc.) between subcontractors and internal personnel working on each project.
• Analyze and manage the operations and installation departments purchase orders.
• Review and post the expenses generated by the project team.
• Collaborate with accounting in the codification of costs and adjustments of budgets, and assist with the technical closure of projects.
• Manage and support the Head of Operations on the improvement of internal projects by analyzing interdepartmental methodologies, department KPI's, and any policy or regulations changes.
• Become deeply involved in the company in regards to business needs and search for training opportunities for various roles within the Operations Department.

Qualifications

• Bachelor's Degree in Engineering or Supply Chain Management or related field of study.
• Bilingual in English and Spanish preferred.
• Advanced proficiency in MS Excel.
• Personality: Candidates must have integrity, be highly analytical, and have a strong desire to be deeply involved in the business. Candidates must be organized and methodical in their work, with the ability to learn quickly and adapt easily to change. Candidates must be able to persevere through difficult work challenges with the highest degree of dedication. Candidates must have strong interpersonal skills with the confidence to interact and communicate effectively with personnel from all levels of the organization