Project Specialist

Sms Infocomm Corporation; Grapevine (TX); On-site; USD 52,000 - 72,000; Full time

Job summary

Sms Infocomm Corporation is seeking a detail-oriented Project Specialist to support planning, coordination, and execution of company projects in Grapevine, TX. You will work closely with Project Managers and stakeholders to ensure tasks stay on schedule and within scope.

The role emphasizes project coordination foundations with growth toward project management, requiring strong organizational and communication skills and proficiency with common PM tools.

Qualifications

• 1-3 years of project coordination or support experience.
• Bachelor’s degree in a related field or equivalent experience.
• Proficiency with project management tools (MS Project, Asana, Jira, Trello, Monday.com).
• Strong communication and organizational abilities.

Responsibilities

• Assist in planning, scheduling, and execution of assigned projects under the guidance of the Project Manager.
• Track milestones, timelines, and deliverables.
• Maintain meeting notes, reports, and action item logs.
• Serve as liaison between team members, stakeholders, and departments to ensure alignment of goals.
• Schedule and facilitate project meetings and follow up on action items.
• Create and manage project documentation, status reports, and tracking sheets.
• Utilize project management tools to monitor progress and performance.
• Identify risks and escalate issues; assist in mitigation planning.
• Track resources and assist with procurement of project-related resources.
• Monitor KPIs and provide updates and process improvement recommendations.

Skills

Organizational skills

Communication skills

Prioritization

Problem solving

Teamwork

Education

Bachelor's degree

Tools

MS Project

Asana

Jira

Trello

Monday.com

MS Office

Job description

Job Summary:We are seeking a detail-oriented, highly motivated Project Specialist to support the planning, coordination, and execution of company projects. The Project Specialist will work closely with Project Managers, stakeholders, and cross-functional teams to ensure that project tasks are completed on schedule, within scope, and aligned with company goals. This role is ideal for someone who has a strong foundation in project coordination and desires to grow their expertise in project management.Key Responsibilities:Project Coordination:Assist in planning, scheduling, and execution of assigned projects under the guidance of the Project Manager.Track and update project timelines, milestones, and deliverables.Maintain project documentation, including meeting notes, reports, and action item logs.Communication & Collaboration:Act as a liaison between team members, stakeholders, and departments to ensure clear communication and alignment of project goals.Schedule and facilitate project meetings, distribute agendas, and follow up on action items.Respond to stakeholder inquiries and escalate issues as needed.Documentation & Tools Management:Create and manage project documentation, including status reports, tracking sheets, and presentations.Utilize project management tools and software to monitor progress and performance.Ensure record-keeping is accurate and up-to-date.Risk & Issue Management:Identify potential risks, bottlenecks, or issues and escalate them to the Project Manager as necessary.Proactively assist in risk mitigation planning and resolution of project challenges.Resource Coordination:Track resources (human, financial, and material) and ensure they are allocated effectively.Assist with procurement of project-related resources or materials.Performance Monitoring:Support the tracking of project performance metrics, KPIs, and adherence to objectives.Provide regular updates and recommendations for process improvements to the Project Manager.Qualifications and Skills:Education & Experience:Bachelor’s degree in Business Administration, Project Management, or a related field (or equivalent work experience).1-3 years of experience in project coordination or support roles, preferably in a corporate or team-driven environment.Technical Skills:Proficiency in project management tools (e.g., MS Project, Asana, Jira, Trello, Monday.com, etc.).Strong working knowledge of MS Office Suite (Word, Excel, PowerPoint, Outlook).Basic understanding of project management methodologies (e.g., Agile, Waterfall).Core Skills:Strong organizational skills with a keen attention to detail.Excellent written and verbal communication skills.Ability to prioritize and manage multiple tasks effectively under deadlines.Problem-solving skills with a proactive approach to addressing challenges.Ability to work both independently and collaboratively within a team.Preferred Qualifications:Certification in project management (e.g., CAPM, PRINCE2 Foundation) is a plus.