Project Support 2/3

N3b La; Los Alamos (NM); On-site; USD 65,000 - 95,000; Full time

Job summary

N3B LLCC in Los Alamos, NM, seeks a Project Support (Designated Procurement Representative) to manage procurement activities and ensure safety, security and quality in all tasks. You will develop purchase packages, process requisitions, obtain quotes, support scheduling, and track material through the procurement lifecycle.

This role requires knowledge of procurement regulations, strong communication, and the ability to work under deadlines in a government/commercial setting.

Qualifications

• Knowledge of government or commercial procurement regulations, policies, and practices.
• Experience with government/industry security and safety policies.
• Ability to manage multiple tasks and meet deadlines under pressure.
• Strong written and verbal communication, and customer service skills.

Responsibilities

• Develop purchase request packages to ensure all applicable documents and approvals have been obtained and included in the finalized package prior to submitting to acquisitions management.
• Process requisitions via purchase order or P-Card purchase.
• Perform market research, obtain quotes, and support data.
• Work with project management and operations to meet schedule requirements.
• Track and provide status updates on material requests throughout the procurement lifecycle.
• Maintain records and communicate information verbally and through written reports.
• Work closely with Quality Assurance personnel to ensure quality requirements are met; assist with receipt inspections as needed.
• Control the receipt, storage, and issuance of material per N3B policy; conduct internal audits and spot checks.
• Participate in job scoping activities for work package development.
• Manage material warehouses to ensure accountability and inventory accuracy.
• Oversee daily tool room and tool watch operations.
• Coordinate the receipt of on-site shipments at the TA54 receiving locations.
• Ensure the accuracy and quality of shipments and account for the material via Costpoint.
• Transport and deliver material to support CH-TRU projects and operations.

Skills

Procurement regulations knowledge

Interpersonal skills

MS Office

Deadline-driven

Independent work

Team collaboration

Quality and safety awareness

Documentation and reporting

Warehousing and inventory

Costpoint experience

Data analysis

Research and negotiation

Education

Bachelor's degree

Tools

Costpoint

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Project Support 2/3

Full Time

Position Location:

This position is located in Los Alamos, New Mexico.

Los Alamos is a tight-knit mountain community that consistently ranks as one of Livability.com’s Best Small Towns in America. The city is a top spot for outdoor enthusiasts as it has more than 120 hiking and biking trails, and residents enjoy easy access to the Pajarito Mountain Ski Area. Thanks to the University of New Mexico-Los Alamos’ presence in the area, Los Alamos also has a college-town vibe that’s a major draw for young professionals, families and retirees.

Position Summary:

While working to achieve N3B LLCC objectives, Project Support (Designated Procurement Representative) will ensure all activities and operations are performed in a safe and deliberate manner; will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety, security and quality an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.

Essential Duties/Responsibilities (include, but are not limited to):

• Develop purchase request packages to ensure all applicable documents and approvals have been obtained and included in the finalized package prior to submitting to acquisitions management (i.e. engineered drawings/specifications, exhibits, quotes, purchase approvals, etc.).
• Process requisitions via purchase order or P-Card purchase.
• Perform market research, obtain quotes, and support data.
• Work with project management and operations to meet schedule requirements.
• Track and provide status updates on material requests throughout the procurement lifecycle (request to issuance).
• Maintain records and communicate information verbally and through written reports.
• Work closely with Quality Assurance personnel to ensure quality requirements (e.g., quality clauses) are met. Assist with receipt inspections as needed.
• Control the receipt, storage, and issuance of material per N3B policy. Conduct internal audits and spot checks.
• Participate in job scoping activities for work package development.
• Manages material warehouses to ensure accountability and inventory accuracy.
• Oversee daily tool room and tool watch operations.
• Coordinate the receipt of on-site shipments at the TA54 receiving locations.
• Ensure the accuracy and quality of shipments and account for the material via Costpoint.
• Transport and deliver material to support CH-TRU projects and operations.

Minimum Qualifications (Knowledge, Skills, Abilities):

• Competent background in government or commercial maintenance programs.
• Familiar with industrial construction and craft work.
• Working experience and knowledge of government/industry procurement regulations, policies, and practices.
• Demonstrated knowledge and experience in government/industry security and safety policies, practices, and procedures.
• Able to work effectively under pressure of deadlines, interruptions, and changing priorities, and the ability to follow multiple tasks to completion.
• Demonstrated experience working independently while maintaining excellent quality in daily operational work.
• Demonstrated experience in decision making, organizing and prioritizing tasks, and taking initiative.
• Demonstrated excellent interpersonal, verbal, and written communication skills; demonstrated ability to interact with all levels of internal and external personnel and customers; strong customer service and teaming skills.
• Demonstrated knowledge and skills in standard software packages and systems, such as Microsoft Office applications.
• Demonstrated skills in conducting research, investigating alternative solutions, and recommending solutions to problems affecting administrative activities, including procurement activities.
• Demonstrated record of dependability and reliability as proven through good attendance and quality of work.

Education and Experience Required:

Level 2: Bachelors' degree in appropriate discipline and 3 years of experience; however, a combination of education and relevant experience wherein the knowledge, skills and abilities to perform the position’s duties and responsibilities have been adequately demonstrated is acceptable.

Level 3: Bachelors' degree in appropriate discipline and 5 to 8 years of experience; however, a combination of education and relevant experience wherein the knowledge, skills and abilities to perform the position’s duties and responsibilities have been adequately demonstrated is acceptable.

Business Associations:

Frequent internal and external contacts. Represents organization on specific projects.

Impact:

Contributes to the completion of organizational projects and goals. Errors in judgment or failure to achieve results would normally require a moderate expenditure of resources to rectify.

Work is performed under general direction. Participates in determining objectives of assignment. Completed work is reviewed from a relatively long- term perspective, for desired results. Erroneous decisions or failure to achieve objectives would normally have a serious effect upon the administration of the organization.

Working Conditions and Physical Requirements:

Physical requirements conducive to a normal office environment. Job performance requires adequate visual acuity and manual dexterity for meeting the requirements of the discipline. Light work involves lifting no more than 20 pounds at a time with frequent lifting or carrying of objects weighing up to 10 pounds. May spend time in the field gathering data and monitoring environmental conditions firsthand. Field activities may require working in unfavorable weather conditions.

Safety, Security, and Quality

While working to achieve N3B LLCC objectives, the Project Support will ensure all activities and operations are performed in a safe and deliberate manner to include protecting the confidentiality and integrity of Personally Identifiable Information (PII). This role will maintain required safety, security and operational training; assure procedural and regulatory compliance; and make safety, security and quality an integral part of every task; including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.

N3B is an equal opportunity employer. N3B will ensure no applicant for employment or employee is denied equal opportunity because of race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.