Project Specialist - Pulp & Energy

Valmet; Oregon; Hybrid; USD 65,000 - 90,000; Full time

Benefits offered by this job

401k with company match

Company-funded Pension

Job summary

Valmet in Oregon is seeking an experienced accounting/controls professional to support field service operations. The role involves invoicing, project setup in LN, quotes, and coordination with project managers to ensure timely billing across field technical and mechanical services.

Qualifications include a bachelor’s degree in accounting or related business field and 5+ years of relevant experience, with strong verbal and written communication.

Qualifications

• Bachelor degree in accounting or related business field with 5+ years of experience.
• Excellent technical verbal and written skills required.
• Ability to read drawings and bills of materials.

Responsibilities

• Participates in the request for proposal process for field service technical and mechanical services.
• Prepares technical service quotations for customers as required
• Codes and processes Basware invoicing to appropriate charge area for all Basware invoices in the group
• Manages invoicing timeliness for projects and leads backlog meetings
• Creates service projects in LN for field technical, field mechanical, and turnkey projects
• Follows up on initial and revised customer purchase orders for projects
• Prepares purchase orders to vendors, subcontractors, and internally as applicable
• Prepares invoice backups for field technical service and coordinates with project managers for field mechanical services backups
• Invoicing for all field technical and mechanical services
• Tracks active parts orders in coordination with project management and workshop lead
• Creates work orders and schedules field personnel on technical and mechanical service projects
• Maintains reporting processes and outstanding reports
• Records and analyzes data for future bidding
• Develops relationships with customers, contractors, and internal Valmet teams
• Other duties as assigned

Skills

Interpersonal skills

Verbal communication

Written communication

Education

Bachelor degree in accounting or related business field

Job description

Join Valmet's team of experts supporting the service group!

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Participates in the request for proposal process for field service technical and mechanical services.
• Prepares technical service quotations for customers as required
• Codes and process Basware invoicing to appropriate charge area for all Basware invoices in the group
• Actively monitors, adjusts invoicing timing, and leads their portion of backlog meetings to ensure timeliness of invoicing for projects.
• Responsible the creation of service projects inside of LN to include field technical, field mechanical, and full turnkey projects with technical advisory, parts, and labor.
• Follows up on initial and revised customer purchase orders for projects.
• Response to write purchase orders to vendors, subcontractors, and internally as applicable
• Prepares invoice backups for field technical service and works with project managers to process field mechanical services backups for turnkey projects
• Responsible for invoicing all field technical and mechanical services
• Active participant in the tracking and following of active parts orders to work in coordination with project management and workshop lead
• Creates work orders and schedules field personnel on technical and mechanical service projects.
• Assist in the maintenance of the reporting process / outstanding report list.
• Assist in the recording and data analysis of field service projects to assist with future historical bidding.
• Develops working relationship with customers, contractors, and internal Valmet team.
• Other duties as assigned.

POSITION QUALIFICATIONS

• Bachelor degree in accounting or related business field with 5 or more years of experience and / or equivalent experience.
• Ability to learn to read drawings, and associated bills-of-material.
• Self prioritizes and plans work activities with an ability to identify and resolve problems.
• Capability to handle multiple and changing priorities.
• Strong inter-personal skills in dealing with internal and external customers.
• Excellent technical verbal and written skills required.
• Demonstrated computer skills; and ability to adapt to different business systems.
• Willingness to learn and contribute to the process improvement of the group.

We offer: a challenging and innovating work environment. Standard compensation Includes a generous wage structure and a benefits package that includes a 401k with company match as well as company-funded Pension.

Please note that any offer of employment is contingent upon a background check and pre-employment physical and drug screen.

This position is not open for relocation or immigration sponsorship. Applicant please be living and authorized to work in the US.

When everything works together...Valmet is where the best talent from a wide variety of backgrounds comes together. With 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries. Our commitment to moving our customer's performance forward requires creativity, technological innovations, service know-how - and above all, teamwork.