Project Specialist - Pulp & Energy

Valmet; United States; Remote; USD 75,000 - 110,000; Full time

Benefits offered by this job

401k with company match

Company-funded Pension

Job summary

Valmet seeks a Project Specialist to support the North America Pulp & Energy Field Services group with lifecycle projects. You will coordinate service activities for installation and maintenance of Valmet equipment at customer sites, work with Field Service, Sales, Product teams, and Project Management, and manage project invoices and backlog.

Responsibilities include creating service projects in LN, preparing quotations, coordinating POs, and ensuring timely invoicing.

Qualifications

• Bachelor's degree in accounting or related business field.
• 5+ years of experience or equivalent.
• Ability to read drawings and related BOMs.
• Strong communication and interpersonal skills.
• Experience with invoicing, billing, and project administration.
• Familiarity with ERP and Basware invoicing.

Responsibilities

• Supports in RFP process for field service technical and mechanical services.
• Prepares technical service quotations for customers.
• Creates and tracks field service project codes in LN; manages turnkey projects.
• Manages purchase orders with vendors and internal teams.
• Oversees invoicing for field technical and mechanical services.
• Maintains reporting and data analysis for field service projects.

Skills

Accounting

Analytical skills

Communication

Project coordination

Billing & invoicing

Scheduling

Problem solving

Education

Bachelor's degree in accounting

Tools

LN ERP

Basware

Job description

Join Valmet’s team of experts supporting the service group!

Under the general guidance from the Manager, the Project Specialist shall be responsible in this role for supporting the North America Pulp & Energy Field Services group with a focus on Lifecycle Projects. The position will work closely with Field Service, Sales, Product teams, and the Project Management team. This position will be responsible for planning and coordinating service activities related to the installation and maintenance of Valmet equipment at customer sites.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Participates in the request for proposal process for field service technical and mechanical services.

• Prepares technical service quotations for customers as required

• Codes and process Basware invoicing to appropriate charge area for all Basware invoices in the group

• Actively monitors, adjusts invoicing timing, and leads their portion of backlog meetings to ensure timeliness of invoicing for projects.

• Responsible the creation of service projects inside of LN to include field technical, field mechanical, and full turnkey projects with technical advisory, parts, and labor.

• Follows up on initial and revised customer purchase orders for projects.

• Response to write purchase orders to vendors, subcontractors, and internally as applicable

• Prepares invoice backups for field technical service and works with project managers to process field mechanical services backups for turnkey projects

• Responsible for invoicing all field technical and mechanical services

• Active participant in the tracking and following of active parts orders to work in coordination with project management and workshop lead

• Creates work orders and schedules field personnel on technical and mechanical service projects.

• Assist in the maintenance of the reporting process / outstanding report list.

• Assist in the recording and data analysis of field service projects to assist with future historical bidding.

• Develops working relationship with customers, contractors, and internal Valmet team.

• Other duties as assigned.

POSITION QUALIFICATIONS

• Bachelor degree in accounting or related business field with 5 or more years of experience and / or equivalent experience.
• Ability to learn to read drawings, and associated bills-of-material.
• Self prioritizes and plans work activities with an ability to identify and resolve problems.
• Capability to handle multiple and changing priorities.
• Strong inter-personal skills in dealing with internal and external customers.
• Excellent technical verbal and written skills required.
• Demonstrated computer skills; and ability to adapt to different business systems.
• Willingness to learn and contribute to the process improvement of the group.

We offer: a challenging and innovating work environment. Standard compensation Includes a generous wage structure and a benefits package that includes a 401k with company match as well as company-funded Pension.

Please note that any offer of employment is contingent upon a background check and pre-employment physical and drug screen.

This position is not open for relocation or immigration sponsorship. Applicant please be living and authorized to work in the US.

When everything works together…

Valmet is where the best talent from a wide variety of backgrounds comes together. With 19,000 professionals around the world, we are the leading global developer and supplier of technologies, automation and services for the pulp, paper and energy industries. Our commitment to moving our customer’s performance forward requires creativity, technological innovations, service know-how - and above all, teamwork.