Project Specialist

LHH US; Wisconsin; Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

Hybrid work environment

Medical benefits

Dental benefits

401(k) plan

PTO

Job summary

LHH US is seeking a Project Specialist in the Greater Milwaukee area for a hybrid role with two days onsite weekly. This position supports multiple programs, coordinates timelines, and manages documentation and reporting to drive data-informed decisions.

The role requires a bachelor’s degree and 1–2 years of related experience, strong organizational and communication skills, and proficiency with Microsoft 365 and common PM tools. Some evenings and weekends may be required.

Qualifications

• Bachelor's degree required.
• 1-2 years of experience in project coordination, program administration, operations, nonprofit organizations, associations, higher education, or related field.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities and deadlines simultaneously.
• Excellent communication and stakeholder management skills.
• Experience with Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint).
• Experience with project management tools such as Asana, Monday.com, Smartsheet, Trello, or similar is a plus.
• Experience working with databases, CRM systems, or membership management platforms is preferred.
• Analytical mindset with the ability to gather, interpret, and report on data.
• Some evening/weekend support may be required during peak program periods, along with limited annual travel.

Responsibilities

• Coordinate and support multiple programs and initiatives from planning through execution.
• Manage project timelines, communications, documentation, and reporting.
• Serve as a key point of contact for program participants, reviewers, volunteers, and stakeholders.
• Track submissions, applications, deadlines, and project deliverables.
• Assist with meeting planning, scheduling, logistics, and follow-up activities.
• Maintain records, databases, standard operating procedures, and program documentation.
• Analyze and compile data to support reporting and decision-making.
• Identify opportunities to improve processes and workflows.
• Support special projects, strategic initiatives, and annual events throughout the year.

Skills

Project coordination

Attention to detail

Stakeholder management

Multitasking

Communication

Education

Bachelor's degree

Tools

Microsoft 365

Asana

Monday.com

Smartsheet

Trello

CRM systems

Job description

Job Description

Project Specialist

Hybrid | Greater Milwaukee Area (2 days onsite per week)

$60,000-$70,000 + Bonus Potential + Benefits

Benefit offerings for full-time employment include hybrid work environment, medical, dental, and more, 401k plan, PTO, and other perks.

LHH is partnering with a respected nonprofit organization focused on advancing science, research, education, and professional development within a rapidly evolving healthcare and life sciences field.

What We're Looking For

• Bachelor's degree required
• 1-2 years of experience in project coordination, program administration, operations, nonprofit organizations, associations, higher education, or a related field
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities and deadlines simultaneously
• Excellent communication and stakeholder management skills
• Experience with Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint)
• Experience with project management tools such as Asana, Monday.com, Smartsheet, Trello, or similar is a plus
• Experience working with databases, CRM systems, or membership management platforms is preferred
• Analytical mindset with the ability to gather, interpret, and report on data
• Some evening/weekend support may be required during peak program periods, along with limited annual travel

What You'll Do

• Coordinate and support multiple programs and initiatives from planning through execution
• Manage project timelines, communications, documentation, and reporting
• Serve as a key point of contact for program participants, reviewers, volunteers, and stakeholders
• Track submissions, applications, deadlines, and project deliverables
• Assist with meeting planning, scheduling, logistics, and follow-up activities
• Maintain records, databases, standard operating procedures, and program documentation
• Analyze and compile data to support reporting and decision-making
• Identify opportunities to improve processes and workflows
• Support special projects, strategic initiatives, and annual events throughout the year

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Pay Details: $60,000.00 to $70,000.00 per year