Project Sign Coordinator

Graphik Display and Sign; Lindon (UT); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

Retirement account matching

Paid time off

Holiday Schedule including Birthday

Planet Fitness Program

Job summary

Graphik Display and Sign is seeking a detail-oriented Project Coordinator to manage planning, production, and installation of custom signage. You will be the communication link between sales, design, fabrication, permits, vendors, installers, and customers to ensure projects finish on time and within scope.

The ideal candidate has strong follow-through, excellent communication, and the ability to manage multiple projects in a fast-paced environment. Sign experience is preferred.

Qualifications

• 2+ years of experience in project coordination, customer service, production coordination, or admin support.
• Strong organizational and time-management skills.
• Excellent verbal and written communication.
• Ability to manage multiple projects with competing deadlines.
• High attention to detail and accuracy.
• Experience in sign, graphics, print, construction, fabrication, or architectural products preferred.

Responsibilities

• Coordinate sign projects from approved estimate through production, delivery, and installation.
• Review project details, drawings, site notes, permits, materials, deadlines, and customer requirements.
• Create and maintain project schedules, timelines, task lists, and status updates.
• Track milestones and communicate delays, risks, or changes to teams.
• Serve as primary contact for customers and provide timely project updates to stakeholders.
• Work with designers, fabricators, printers, installers, and subcontractors.

Skills

Project coordination

Communication

Time management

Customer service

Team collaboration

Attention to detail

Tools

Email

Spreadsheets

Scheduling tools

CRM systems

Project management software

Job description

We are seeking a detail-oriented and highly organized Project Coordinator to support the planning, production, and installation of custom signage projects. This role serves as a key communication link between sales, design, fabrication, permitting, vendors, installers, and customers to ensure projects are completed accurately, on schedule, and within scope.The ideal candidate has strong follow-through, excellent communication skills, and the ability to manage multiple projects in a fast-paced production environment. Please do not apply if you do not have sign experience and/or a deep account management or project coordination background.Core ValuesHumanity – People, Respect, Teamwork, Community, KindnessExcellence – Quality Work, Integrity, Responsibility, Accountability, ExceptionalCuriosity – Learning, Listen, Knowledge, Creativity, Problem-Solving, Challenge AssumptionsScrappy – Self-starter, Committed, Enthusiastic, Initiative, Hard-WorkingKey ResponsibilitiesProject CoordinationCoordinate sign projects from approved estimate through production, delivery, and installation.Review project details, drawings, site notes, permits, materials, deadlines, and customer requirements.Create and maintain project schedules, timelines, task lists, and status updates.Track project milestones and proactively communicate delays, risks, or changes.Ensure all departments have the information needed to complete their portion of the project.Customer & Internal CommunicationServe as a primary point of contact for customers during active projects.Provide timely project updates to clients, sales representatives, production teams, and management.Coordinate approvals for artwork, proofs, site surveys, materials, permits, and installation dates.Document customer requests, change orders, approvals, and project decisions.Production & Installation SupportWork closely with designers, fabricators, printers, installers, and subcontractors.Confirm material availability, production readiness, and installation requirements.Coordinate site surveys, field measurements, utility checks, access needs, and landlord/property requirements.Schedule installation crews, equipment, permits, and subcontractors as needed.Verify that completed work matches approved specifications and quality standards.Administrative DutiesMaintain accurate project records in company systems.Prepare work orders, purchase requests, installation packets, and closeout documentation.Track change orders, additional costs, and billing-related project updates.Assist with permit applications, vendor coordination, and procurement follow-up.Support project closeout, including photos, final approvals, punch lists, and customer follow-up.QualificationsRequired2+ years of experience in project coordination, customer service, production coordination, or administrative support.Strong organizational and time-management skills.Excellent verbal and written communication.Ability to manage multiple projects with competing deadlines.High attention to detail and accuracy.Comfortable working with customers, vendors, and internal production teams.Proficiency with email, spreadsheets, scheduling tools, and project management or CRM systems.PreferredExperience in the sign, graphics, print, construction, fabrication, or architectural products industry.Familiarity with signage types such as channel letters, monument signs, wall signs, vinyl graphics, ADA signs, wayfinding, dimensional letters, and vehicle graphics.Basic understanding of drawings, proofs, measurements, materials, and installation requirements.Experience coordinating permits, site surveys, vendors, or installation crews.Knowledge of platforms such as Monday.com, Asana, Trello, CoreBridge, Cyrious, ShopVOX, Salesforce, or similar systems.Skills & CompetenciesStrong follow-through and sense of urgency.Ability to anticipate problems and communicate solutions.Professional customer service mindset.Comfortable working in a deadline-driven production environment.Clear communicator across departments.Ability to read and interpret basic project specifications, proofs, and drawings.Team-oriented with a willingness to support wherever needed.Physical & Work Environment RequirementsPrimarily office-based with regular interaction with production and installation teams.May occasionally visit the shop floor or project sites.Must be comfortable working around signage materials, fabrication equipment, and active production areas.Ability to sit, stand, walk, and use a computer for extended periods.CompensationCompensation will be based on experience and qualifications. This is an hourly position ($20-24 per hour) with a bonus program related to the volume and sales revenue that is supported.About GraphikGraphik is a sign fabrication, display and wrap company. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. Graphik provides virtually any visual representation a company will need. We fulfill at break-neck speeds without losing that personal touch.The Graphik business is part of a larger organization called Speedy CPS. Speedy CPS has 17 locations in Utah, Idaho, Wyoming and Montana.Benefits:Health InsuranceDental and Vision InsuranceRetirement account matchingEmployee discountPaid time offHoliday Schedule including your BirthdayPlanet Fitness Program