Project Coordinator

FastSigns; Grand Rapids (MI); On-site; USD 40,000 - 50,000; Full time

Job summary

FastSigns in Grand Rapids, MI, is looking for a Project Coordinator to assist in the delivery of signage projects. The role involves coordinating timelines, documentation, and communication with multiple teams. Ideal candidates will possess strong organizational skills, a willingness to learn, and basic computer proficiency. Education requirements include a high school diploma and preferably an associate degree. This in-office position offers an opportunity for those early in their career to gain hands-on experience in project coordination within a dynamic environment.

Qualifications

• Strong organizational skills and attention to detail.
• Willingness to learn and take direction in a team environment.
• Good communication skills, both written and verbal.

Responsibilities

• Assist with coordination of signage projects from start to finish.
• Help track project timelines, schedules, and key milestones.
• Communicate updates between internal teams.

Skills

Organizational skills

Attention to detail

Good communication skills

Basic computer skills

Education

High school diploma or equivalent

Associate degree or coursework in business or communications

Job description

At FASTSIGNS® of Grand Rapids, MI, we partner with our clients to create signage and graphics that are accurate and consistent with the brand that they have worked so hard to develop. Whether a client is bringing that brand to a new location, to a tradeshow, to a fleet of vehicles, or to showrooms around the world - FastSigns can consult, design, produce, and install based on your budget and timing.

The Project Coordinator supports the successful delivery of signage projects by assisting with coordination, communication, and administrative tasks throughout the project lifecycle. This is an excellent opportunity for someone early in their career who is organized, detail-oriented, and interested in learning project coordination within a fast-paced, team-focused environment.

Working closely with sales, design, production, and installation teams, the Project Coordinator helps keep projects on track by supporting schedules, documentation, and communication. This role will gain hands-on experience in signage projects while developing skills in project coordination, client communication, and operations.

This position is in office in Grand Rapids, MI 49412

Key Responsibilities

Project Support & Coordination

• Assist with the coordination of signage projects from start to finish
• Help track project timelines, schedules, and key milestones
• Support preparation and updates of quotes, proofs, and project documentation
• Maintain organized project files and ensure information is up to date
• Learn and support zoning research and permit application processes

Team Support

• Assist in scheduling and coordinating project kickoff meetings
• Communicate updates between internal teams (sales, design, production, installation)
• Help coordinate with vendors and subcontractors for materials and services
• Support installation scheduling and logistics

Client Support

• Respond to basic client inquiries and route questions to appropriate team members
• Provide status updates as directed by project leads
• Help ensure a positive client experience through timely and professional communication

Quality & Administrative Support

• Assist in checking project details for accuracy and completeness
• Support receiving and inventory checks to confirm materials are correct and undamaged
• Help identify potential issues and elevate them to the appropriate team member
• Participate in team meetings and contribute to process improvements

Qualifications

• Strong organizational skills and attention to detail
• Willingness to learn and take direction in a team environment
• Good communication skills, both written and verbal
• Basic computer skills (Microsoft Office or similar)
• Ability to manage multiple tasks and stay organized in a fast-paced environment
• Positive attitude and strong work ethic

Education / Experience / Other Requirements

• High school diploma or equivalent, required
• Associate degree or coursework in business, communications, or related field, preferred
• 0–2 years of experience in an administrative, customer service, or support role
• Interest in project coordination, operations, or the signage/printing industry