Project Sign Coordinator

Socket.dev; Lindon (UT); On-site; USD 28,000 - 33,000; Part time

Benefits offered by this job

Health Insurance

Dental and Vision Insurance

Retirement account matching

Employee discount

Paid time off

Holiday Schedule including your Birthd

Job summary

Graphik in Lindon, UT is seeking a detail-oriented Project Coordinator to support custom signage projects. This role involves coordinating projects with vendors, customers, and internal teams to ensure timely and accurate completion.

The ideal candidate should have strong follow-through and communication skills, along with project coordination experience. Key responsibilities include managing timelines and maintaining project records while providing excellent customer service.

Qualifications

• 2+ years of experience in project coordination or customer service.
• Strong organization and time-management skills required.
• Excellent verbal and written communication skills needed.
• Ability to manage multiple projects with competing deadlines.

Responsibilities

• Coordinate sign projects from approved estimate through installation.
• Serve as a primary point of contact for customers during projects.
• Work closely with designers and installations for project support.
• Maintain accurate project records and communicate updates.

Skills

Project coordination

Customer service

Organizational skills

Time management

Verbal communication

Written communication

Attention to detail

CRM systems

Tools

Monday.com

Asana

Trello

Salesforce

Job description

Job Details

Job Location: Lindon, UT 84042

Salary Range: $20.00 - $24.00 Hourly

We are seeking a detail-oriented and highly organized Project Coordinator to support the planning, production, and installation of custom signage projects. This role serves as a key communication link between sales, design, fabrication, permitting, vendors, installers, and customers to ensure projects are completed accurately, on schedule, and within scope. The ideal candidate has strong follow-through, excellent communication skills, and the ability to manage multiple projects in a fast-paced production environment. Please do not apply if you do not have sign experience and/or a deep account management or project coordination background.

Core Values Humanity People, Respect, Teamwork, Community, Kindness Excellence Quality Work, Integrity, Responsibility, Accountability, Exceptional Curiosity Learning, Listen, Knowledge, Creativity, Problem-Solving, Challenge Assumptions Scrappy Self-starter, Committed, Enthusiastic, Initiative, Hard-Working

Key Responsibilities

Project Coordination

Coordinate sign projects from approved estimate through production, delivery, and installation. Review project details, drawings, site notes, permits, materials, deadlines, and customer requirements. Create and maintain project schedules, timelines, task lists, and status updates. Track project milestones and proactively communicate delays, risks, or changes. Ensure all departments have the information needed to complete their portion of the project.

Customer & Internal Communication

Serve as a primary point of contact for customers during active projects. Provide timely project updates to clients, sales representatives, production teams, and management. Coordinate approvals for artwork, proofs, site surveys, materials, permits, and installation dates. Document customer requests, change orders, approvals, and project decisions.

Production & Installation Support

Work closely with designers, fabricators, printers, installers, and subcontractors. Confirm material availability, production readiness, and installation requirements. Coordinate site surveys, field measurements, utility checks, access needs, and landlord/property requirements. Schedule installation crews, equipment, permits, and subcontractors as needed. Verify that completed work matches approved specifications and quality standards.

Administrative Duties

Maintain accurate project records in company systems. Prepare work orders, purchase requests, installation packets, and closeout documentation. Track change orders, additional costs, and billing-related project updates. Assist with permit applications, vendor coordination, and procurement follow-up. Support project closeout, including photos, final approvals, punch lists, and customer follow-up.

Qualifications Required

2+ years of experience in project coordination, customer service, production coordination, or administrative support. Strong organizational and time-management skills. Excellent verbal and written communication. Ability to manage multiple projects with competing deadlines. High attention to detail and accuracy. Comfortable working with customers, vendors, and internal production teams. Proficiency with email, spreadsheets, scheduling tools, and project management or CRM systems.

Preferred Experience in the sign, graphics, print, construction, fabrication, or architectural products industry. Familiarity with signage types such as channel letters, monument signs, wall signs, vinyl graphics, ADA signs, wayfinding, dimensional letters, and vehicle graphics. Basic understanding of drawings, proofs, measurements, materials, and installation requirements. Experience coordinating permits, site surveys, vendors, or installation crews. Knowledge of platforms such as Monday.com, Asana, Trello, CoreBridge, Cyrious, ShopVOX, Salesforce, or similar systems.

Skills & Competencies

Strong follow-through and sense of urgency. Ability to anticipate problems and communicate solutions. Professional customer service mindset. Comfortable working in a deadline-driven production environment. Clear communicator across departments. Ability to read and interpret basic project specifications, proofs, and drawings. Team-oriented with a willingness to support wherever needed.

Physical & Work Environment Requirements

Primarily office-based with regular interaction with production and installation teams. May occasionally visit the shop floor or project sites. Must be comfortable working around signage materials, fabrication equipment, and active production areas. Ability to sit, stand, walk, and use a computer for extended periods.

Compensation

Compensation will be based on experience and qualifications. This is an hourly position ($20-24 per hour) with a bonus program related to the volume and sales revenue that is supported.

Benefits

• Health Insurance
• Dental and Vision Insurance
• Retirement account matching
• Employee discount
• Paid time off
• Holiday Schedule including your Birthday
• Planet Fitness Program

About Graphik

Graphik is a sign fabrication, display and wrap company. We brand everything from printed products, signs, promo, swag - if a logo goes on it we produce it. Graphik provides virtually any visual representation a company will need. We fulfill at break-neck speeds without losing that personal touch. The Graphik business is part of a larger organization called Speedy CPS. Speedy CPS has 17 locations in Utah, Idaho, Wyoming and Montana.