Project Scheduler

Jobtailor; Santa Clara (CA); On-site; USD 120,000 - 180,000; Full time

Job summary

Jobtailor is seeking an experienced Senior Project Scheduler to lead the development and maintenance of logic-driven, integrated project schedules across engineering, licensing, procurement, construction, testing, and commissioning in a fast-paced environment in Santa Clara, CA. The role requires coordinating many contributors and aligning schedule with governance, cost, and performance reporting.

The ideal candidate has 5+ years of experience with integrated scheduling for complex capital

Qualifications

• Bachelor's degree or equivalent experience in PM/engineering/construction management or related field.
• 5+ years of experience developing, maintaining, and analyzing integrated project schedules for complex technical or capital projects.
• Experience coordinating 25+ active schedule contributors or status owners across multiple disciplines.
• Hands-on experience developing and maintaining schedules in Microsoft Project.
• Strong understanding of critical path methodology, schedule logic, float, forecasting, progress measurement, baseline management, and change control.

Responsibilities

• Develop and maintain integrated project schedules across engineering, licensing, procurement, construction, testing, and commissioning.
• Support baseline establishment and controlled re-baselining per governance requirements.
• Lead regular schedule status cycles with project teams and external contributors.
• Incorporate actual progress and forecast updates while validating logic, durations, remaining work, completion criteria, and projected dates.
• Analyze critical and near-critical paths, total and free float, schedule sensitivity, and emerging risks.
• Develop what-if analyses, recovery plans, acceleration options, and schedule compression scenarios.
• Coordinate schedule interfaces across functional teams, vendors, and external stakeholders.
• Facilitate planning workshops and schedule review meetings.
• Align schedule progress, forecast dates, cost forecasts, cash flow, and project performance reporting with Project Controls and Finance.
• Produce milestone reports, look-ahead plans, schedule narratives, dashboards, and executive-ready insights.
• Perform schedule health checks and data validation.
• Report to the Sr. Director of Project Budgeting and Controls while integrating day-to-day with assigned project teams.
• Interface with EPCs and vendors to integrate external schedules, validate progress, and ensure timely, high-quality status information.

Skills

Integrated Project Scheduling

Critical Path Methodology

Microsoft Project

Stakeholder Management

Schedule Analysis

Education

Bachelor's degree in Project Management, Engineering, Construction Management, Business, or related discipline

Tools

Microsoft Project

Job description

• Develop and maintain logic-driven integrated project schedules across engineering, licensing, procurement, construction, testing, and commissioning
• Support baseline establishment and controlled re-baselining in accordance with governance requirements
• Lead regular schedule status cycles with project teams and external contributors
• Incorporate actual progress and forecast updates while validating logic, durations, remaining work, completion criteria, and projected dates
• Analyze critical and near-critical paths, total and free float, schedule sensitivity, and emerging risks
• Develop what-if analyses, recovery plans, acceleration options, and schedule compression scenarios
• Coordinate schedule interfaces across functional teams, vendors, and external stakeholders
• Facilitate planning workshops and schedule review meetings
• Align schedule progress, forecast dates, cost forecasts, cash flow, and project performance reporting with Project Controls and Finance
• Produce milestone reports, look-ahead plans, schedule narratives, dashboards, and executive-ready insights
• Perform schedule health checks and data validation
• Report to the Sr. Director of Project Budgeting and Controls while integrating day-to-day with assigned project teams
• Interface with EPCs and vendors to integrate external schedules, validate progress, and ensure timely, high-quality status information

Requirements

• Bachelor's degree in Project Management, Engineering, Construction Management, Business, or a related discipline, or equivalent experience
• 5+ years of experience developing, maintaining, and analyzing integrated project schedules for complex technical or capital projects
• Experience supporting integrated schedules with at least 25 active schedule contributors or status owners across multiple disciplines
• Hands-on experience developing and maintaining schedules in Microsoft Project
• Strong understanding of critical path methodology, schedule logic, float, forecasting, progress measurement, baseline management, and change control
• Experience facilitating recurring schedule status and planning meetings with cross-functional technical teams
• Ability to challenge schedule assumptions constructively and translate detailed analysis into clear recommendations
• Strong written, verbal, analytical, and stakeholder-management skills
• U.S. person eligibility may be required under applicable U.S. export control laws
• Employment may be contingent upon successful completion of a drug screening
• Willingness and ability to learn quickly
• Excellent writing and verbal communication skills

Demonstrates expertise in developing and maintaining integrated project schedules, utilizing critical path methodology, and facilitating cross-functional collaboration. Proficient in schedule analysis, forecasting, and stakeholder management to ensure project performance aligns with governance requirements.

Highest-signal resume keywords

• Integrated Project Scheduling
• Critical Path Methodology
• Microsoft Project
• Stakeholder Management
• Schedule Analysis

ATS Optimization Keywords

Hard Skills

• Project Scheduling
• Baseline Management
• Change Control
• Forecasting
• Data Validation
• Schedule Health Checks
• What-If Analyses
• Schedule Compression
• Risk Analysis
• Progress Measurement

Soft Skills

• Analytical Skills
• Written Communication
• Verbal Communication
• Facilitation Skills
• Constructive Challenge

Industry Keywords

• Project Management
• Engineering
• Construction Management
• Governance Requirements
• EPCs
• Cross-Functional Teams
• Active Schedule Contributors
• Capital Projects
• Project Controls
• Drug Screening

Tools & Technologies

• Microsoft Project