Project/Program Manager - Project/Program Manager I

Apex Systems; Seattle (WA); On-site; USD 45,000 - 59,000; Full time

Job summary

Everforth Apex is seeking a Project/Program Manager I to support FAA certification and compliance activities for regulated maintenance roles in Seattle. You will coordinate certificate applications, schedule interviews, verify qualifications and training, and maintain certification records.

The role requires attention to detail, ability to manage multiple tasks, and proficiency with Excel and Adobe Acrobat. Hybrid collaboration with internal teams and a focus on process improvement are expected.

Qualifications

• 1+ year of relevant professional experience.
• Experience supporting FAA certification or regulated aviation certification processes.
• Strong attention to detail and organizational skills.
• Experience managing detailed documentation, records, or compliance workflows.
• Proficiency with Microsoft Excel, Adobe Acrobat, and email.
• Ability to manage multiple tasks and deadlines while maintaining accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and take ownership of assigned work.

Responsibilities

• Coordinate FAA certificate applications for employees in regulated maintenance roles.
• Schedule and coordinate FAA interviews following employee certificate applications.
• Verify employee identity, qualifications, training, and other required documentation.
• Manage and maintain repairman certificates and related employee certification records.
• Ensure employees have completed required training and maintain the appropriate certifications before performing regulated work.
• Track certification workflows from application through completion and ensure all required steps are completed accurately and on time.
• Review documentation for accuracy, completeness, and compliance with established requirements.
• Partner with internal teams supporting aircraft maintenance, crew records, training, and drug and alcohol compliance.
• Maintain organized records and documentation using tools such as Adobe Acrobat and Excel.
• Communicate with employees and internal stakeholders regarding certification requirements and next steps.
• Identify gaps or inefficiencies in existing certification processes and recommend opportunities for improvement.
• Support additional compliance and certification-related activities as needed.

Skills

Attention to detail

Documentation management

Written and verbal communication

Multitasking

Independent work

Team collaboration

Tools

Microsoft Excel

Adobe Acrobat

Email

Job description

Job#: 3047626

Job Description: Project/Program Manager - Project/Program Manager I

Location: Seattle, Washington

COMPENSATION: $33 - $43 HOURLY

Role Overview

We are seeking an organized and detail-oriented professional to support FAA certification and compliance activities for regulated maintenance positions. This role will coordinate FAA certificate applications, schedule FAA interviews, verify employee qualifications and training, and maintain certification records. The ideal candidate is comfortable managing detailed workflows and working with regulated documentation.

Key Responsibilities

• Coordinate FAA certificate applications for employees in regulated maintenance roles.
• Schedule and coordinate FAA interviews following employee certificate applications.
• Verify employee identity, qualifications, training, and other required documentation.
• Manage and maintain repairman certificates and related employee certification records.
• Ensure employees have completed required training and maintain the appropriate certifications before performing regulated work.
• Track certification workflows from application through completion and ensure all required steps are completed accurately and on time.
• Review documentation for accuracy, completeness, and compliance with established requirements.
• Partner with internal teams supporting aircraft maintenance, crew records, training, and drug and alcohol compliance.
• Maintain organized records and documentation using tools such as Adobe Acrobat and Excel.
• Communicate with employees and internal stakeholders regarding certification requirements and next steps.
• Identify gaps or inefficiencies in existing certification processes and recommend opportunities for improvement.
• Support additional compliance and certification-related activities as needed.

Required Qualifications

• 1+ year of relevant professional experience.
• Experience supporting FAA certification or regulated aviation certification processes.
• Strong attention to detail and organizational skills.
• Experience managing detailed documentation, records, or compliance workflows.
• Proficiency with Microsoft Excel, Adobe Acrobat, and email.
• Ability to manage multiple tasks and deadlines while maintaining accuracy.
• Strong written and verbal communication skills.
• Ability to work independently and take ownership of assigned work.

Preferred Qualifications

• Experience in aerospace or aviation.
• Experience with airline crew records, aircraft maintenance records, certifications, or compliance.
• Experience supporting HR, certification, licensing, or regulatory processes.
• Experience working with FAA-regulated environments.
• Familiarity with aircraft maintenance or aviation operations.
• Experience identifying and implementing process improvements.
• Experience working with sensitive or highly regulated employee records.

Everforth Apex is a world-class IT services company that serves thousands of clients across the globe. When you join Everforth Apex, you become part of a team that values innovation, collaboration, and continuous learning. We offer quality career resources, training, certifications, development opportunities, and a comprehensive benefits package. Our commitment to excellence is reflected in many awards, including ClearlyRateds Best of Staffing® in Talent Satisfaction in the United States and Great Place to Work® in the United Kingdom and Mexico.

Everforth Apex Benefits Overview: Everforth Apex offers a range of supplemental benefits, including medical, dental, vision, life, disability, and other insurance plans that offer an optional layer of financial protection. We offer an ESPP (employee stock purchase program) and a 401K program which allows you to contribute typically within 30 days of starting, with a company match after 12 months of tenure. Everforth Apex also offers a HSA (Health Savings Account on the HDHP plan), a SupportLinc Employee Assistance Program (EAP) with up to 8 free counseling sessions, a corporate discount savings program and other discounts. In terms of professional development, Everforth Apex hosts an on-demand training program, provides access to certification prep and a library of technical and leadership courses/books/seminars once you have 6+ months of tenure, and certification discounts and other perks to associations that include CompTIA and IIBA. Everforth Apex has a dedicated customer service team for our Consultants that can address questions around benefits and other resources, as well as a certified Career Coach. You can access a full list of our benefits, programs, support teams and resources within our ‘Welcome Packet’ as well, which an Everforth Apex team member can provide.

Everforth Apex Systems is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.

If you require an accommodation under the Americans with Disabilities Act to participate in an interview with a virtual recruiter or to use our website for a search or application, please contact our Benefits Department at [email protected] or 804‑523‑8228. Please note that this contact information is strictly to be used for medical ADA accommodations and that no other inquiries will be answered.

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Everforth Apex Systems is part of the Commercial Segment of Everforth, Inc.

NYSE: EFOR

4400 Cox Road

Suite 200

Glen Allen, Virginia 23060

Everforth Apex is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Everforth Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law.