Program Coordinator

Cyntergy_; Tulsa (OK); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Excellent compensation and benefits

Flexible work schedules

Support for personal development

Job summary

A highly regarded firm in Tulsa is seeking an Entry-level Program Coordinator to provide operational support for retail clients. This role involves task tracking, document preparation for meetings, and maintaining organized file management. Candidates should possess excellent organizational skills and a working knowledge of MS Office. You will thrive in a dynamic environment where multi-tasking and problem-solving are essential. The firm offers flexible work schedules, excellent compensation, and emphasizes personal development within their team culture.

Qualifications

• Working knowledge of computers and MS Office required.
• Ability to handle multiple assignments in a dynamic environment.
• Excellent organizational skills are a must.

Responsibilities

• Provide operational support for specific retail clients.
• Assist with tracking project action items and deliverables.
• Prepare documents for meetings and site visits.

Skills

Verbal communication

Written communication

Multi-tasking

Problem solving

Organizational skills

Data entry

Word processing

Tools

MS Office

Deltek Vision

Newforma

Smartsheet

SharePoint

Job description

Join to apply for the Program Coordinator role at Cyntergy_

REPORTS TO | Deputy Director of Retail and Program Specialist

Are you someone who is passionate about building relationships and equipping others to succeed? Do you get excited about engaging employees through mentoring programs that radically improve their service levels to exceed client expectations? Are you eager to launch your career to a new level inside a dynamic firm that is committed to building strong, capable, world-class teams? If so, you’ve come to the right place. We’re looking for someone just like you. Bottom Line: Professional Development is one hundred percent aligned with our Cyntergy mission to Build Strong Teams and this is a great opportunity.

Someone that will provide operational support for specific Cyntergy retail clients, be highly involved in processing and tracking project and program level information along with supporting other administrative staff when necessary. Someone that has excellent verbal and written communication, strong multi-tasker, problem solver and action oriented. A team player that will own their assigned tasks and be self-motivated to complete them while being open to helping other team members in a highly fluid environment.

WHAT YOU’LL DO…Program Coordinator

• New project assignment setup on multiple internal and external software platforms.
• Preparing and processing files for project deliverables.
• Assist with tracking assigned project action items and deliverables.
• Assist with preparing documents for meetings, conference calls, and site visits.
• Develop and maintain project and program level templates when identified by program leadership
• Follow/maintain an organized file management process for electronic and paper documents.
• Assist with preparing project budgets templates and change order forms.
• Assist in continuous improvement by understanding the work processes, resources, structure, and business of the firm.
• Follow a systematic method for self to track time commitments and the completion of tasks.
• Work in association with other administrative/operation staff to complete time sensitive project or program level tasks

WHAT YOU’LL NEED TO HAVE…Program Coordinator

• Working knowledge of computers and MS Office.
• Working knowledge of Deltek Vision, Newforma, Smartsheet, and SharePoint is a plus.
• Ability to handle multiple assignments in a dynamic environment.
• Ability to navigate Internet and Intranet software platforms.
• Ability to perform filing and record keeping tasks.
• Data entry and word processing skills.
• Excellent organizational skills.
• Ability to facilitate workflow in a team environment

WHY US?

That’s easy. Cyntergy is an acclaimed, dynamic, highly regarded employer with a strong local Tulsa presence and a national reach. We have a beautiful work facility, excellent compensation and benefits, and a team culture that zealously supports personal development and diversity in the workplace. We strive to offer flexible employee work schedules to accommodate in such a way that established work hours and locations will give you the best opportunity to succeed while still balancing life outside the office with family and friends.

SUMMARY SATEMENT:

Cyntergy is a dynamic, multi-discipline firm with a strong local Tulsa presence and a national reach. Our extensive and challenging project portfolio is supported by a diverse team of technicians, designers, engineers and architects. We have a beautiful work facility, excellent compensation and benefits, a team culture that encourages personal development, community oriented and supports volunteer work. We are an EEO employer.

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Other
• Industries: Architecture and Planning