Project & Operations Coordinator

Mississippi-University-For-Women; Columbus (MS); On-site; USD 42,000 - 60,000; Full time

Job summary

The Project & Operations Coordinator at Mississippi University for Women supports the Center for Education Support (CES) by managing projects, finances, data, digital systems, communications, compliance, and daily operations. The role also oversees the Minors on Campus program and collaborates with CES leadership and university offices.

The coordinator maintains records, ensures data accuracy, coordinates with internal and external partners, and supports School of Education initiatives.

Qualifications

• Bachelor’s degree required; related fields strongly preferred.
• At least one year in central administrative or operational role; three years preferred.
• Experience coordinating projects, events, and workflows; maintaining records and data; collaborating with partners.

Responsibilities

• Acts as the primary point of contact for CES operations, coordinating information across programs, resolving routine issues, identifying gaps and emerging needs, supporting shared workloads, and appropriately escalating significant concerns.
• Coordinates planning and project-management systems for CES programs, School of Education activities, grants, contracts, events, and initiatives; maintains timelines, workflows, trackers, agreements, and reporting requirements; and monitors progress to ensure timely completion.
• Serves as the University’s Minors on Campus Program Administrator, coordinating records, procedures, communications, training, compliance documentation, tracking, and required submissions. Collaborates with CES leadership and University offices to address routine needs and appropriately elevate significant safety, compliance, policy, or institutional concerns.
• Maintains and reconciles CES financial records across institutional, Foundation, grant, gift, contract, and program accounts; coordinates purchasing, invoices, reimbursements, contracts, and projections; resolves discrepancies and prepares financial information for Director review and approval.
• Maintains systems for collecting, organizing, and validating program data, including participation, reach, implementation, outcomes, partnerships, engagement, resources, finances, and impact. Ensures data completeness and accuracy, resolves missing information, analyzes routine data, and prepares reports to support decision-making, program improvement, compliance, communications, and impact assessment.
• Develops and maintains program applications, databases, surveys, records, and tracking systems while coordinating participant communications, documentation, and administrative processes.
• Coordinates logistics and operations for CES and School of Education programs, events, and initiatives, including facilities, technology, registration, purchasing, materials, scheduling, documentation, and follow-through. Supports engagement, recognition and hospitality activities.
• Manages CES digital systems and supports CES and assigned School of Education communications, including shared drives, calendars, project tools, digital content, newsletters, social media, website updates, publishing, and engagement data.
• Organizes Center-wide records, procedures, financial and project files, and process documentation; coordinates program, grant, contract, event, and project closeout, including financial reconciliation, final reporting, resource disposition, and records transfer.
• Performs other reasonable duties as assigned.

Skills

Initiative

Organizational skills

Time management

Verbal communication

Written communication

MS Office

Microsoft Excel

Cross-functional collaboration

Budgeting

Data management

Confidentiality

Evenings & weekends availability

Education

Bachelor’s degree

Tools

Microsoft Excel

Data management systems

Job description

Proposed Annual Salary, Hourly Rate or One-time payment

• Acts as the primary point of contact for CES operations, coordinating information across programs, resolving routine issues, identifying gaps and emerging needs, supporting shared workloads, and appropriately escalating significant concerns.
• Coordinates planning and project-management systems for CES programs, School of Education activities, grants, contracts, events, and initiatives; maintains timelines, workflows, trackers, agreements, and reporting requirements; and monitors progress to ensure timely completion.
• Serves as the University’s Minors on Campus Program Administrator, coordinating records, procedures, communications, training, compliance documentation, tracking, and required submissions. Collaborates with CES leadership and University offices to address routine needs and appropriately elevate significant safety, compliance, policy, or institutional concerns.
• Maintains and reconciles CES financial records across institutional, Foundation, grant, gift, contract, and program accounts; coordinates purchasing, invoices, reimbursements, contracts, and projections; resolves discrepancies and prepares financial information for Director review and approval.
• Maintains systems for collecting, organizing, and validating program data, including participation, reach, implementation, outcomes, partnerships, engagement, resources, finances, and impact. Ensures data completeness and accuracy, resolves missing information, analyzes routine data, and prepares reports to support decision-making, program improvement, compliance, communications, and impact assessment.
• Develops and maintains program applications, databases, surveys, records, and tracking systems while coordinating participant communications, documentation, and administrative processes.
• Coordinates logistics and operations for CES and School of Education programs, events, and initiatives, including facilities, technology, registration, purchasing, materials, scheduling, documentation, and follow-through. Supports engagement, recognition and hospitality activities.
• Manages CES digital systems and supports CES and assigned School of Education communications, including shared drives, calendars, project tools, digital content, newsletters, social media, website updates, publishing, and engagement data.
• Organizes Center-wide records, procedures, financial and project files, and process documentation; coordinates program, grant, contract, event, and project closeout, including financial reconciliation, final reporting, resource disposition, and records transfer.
• Performs other reasonable duties as assigned.

Minimum Qualifications

Education and Experience

• Bachelor’s degree required. Degree in business administration, public administration, communications, education, organizational leadership, nonprofit management, or a related field strongly preferred
• Requires at least one year of experience in a central administrative or operational role supporting the day-to-day activities and coordination of an office, program, or organization; three years of experience preferred
• Experience coordinating projects, events, and workflows; maintaining records and data; managing applications, registrations, or information systems; and collaborating with internal and external partners
• Experience in higher education, education, nonprofit, public-sector, or community-based settings is preferred
• Valid driver’s license required

Other Skills, Abilities and Qualifications

• Shows initiative, demonstrates strong organizational and time management skills, and works effectively independently
• Excellent verbal and written communication skills
• Advanced proficiency in Microsoft Office Suite, including Excel; aptitude to quickly learn new software and adapt to changing systems
• Ability to work effectively with University colleagues, students, vendors, and external partners
• Demonstrated ability to manage multiple funding sources and accounts; reconcile budgets; review financial transactions; track expenditures; and prepare financial information for review and approval
• Familiarity with purchasing, invoices, reimbursements, contracts, and procurement processes preferred
• Maintains the confidentiality of sensitive financial, participant, compliance, and institutional information
• Ability to work occasional evenings and weekends is required

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to talk or hear; regularly required to sit; walk; use hands to finger, handle, or feel; reach with hands and arms. The employee is occasionally required to stand; climb or balance, stoop, kneel, crouch, or crawl; lift and/or move up to 50 pounds; and exposed to outdoor weather conditions. Specific vision requirements include close, distance, color and peripheral vision; depth perception; and ability to adjust focus. The noise level is typically moderate.

Job Description Summary

The Project & Operations Coordinator supports the Center for Education Support ( CES ) by managing projects, finances, data, digital systems, communications, compliance, and daily operations. The position maintains systems and processes supporting CES programs, partnerships, events, grants, contracts, and assigned School of Education initiatives. The position also serves as the University’s Minors on Campus Program Administrator. The Director retains overall oversight of CES and Minors on Campus, while the Coordinator manages day-to-day operations, documentation, and implementation.

Hours of Availability

Prior to hiring, the final candidate(s) must successfully pass a pre-employment background investigation. A prior conviction reported as a result of the background investigation DOES NOT automatically disqualify a candidate from consideration for this position. However, failure to disclose may disqualify a candidate.

Requisition Number

Requisition Number FY20789NF

Open Date

Open Date 10/28/2026

Will this job have a specific close date?

No

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * How did you hear about this employment opportunity?
  • MUW Departmental Announcement
  • MUW Human Resources Office
  • MUW Website
  • Mississippi Employment Service
  • Local Newspaper
  • In-state Newspaper
  • Out-of-state Newspaper
  • The Chronicle of Higher Education
  • HigherEdJobs.com
  • Friend
  • Journal/Periodical
  • Off-campus Recruitment
  • Women/Minority Publication
  • Contacted by department and invited to apply
  • Other
  • The Academic Network (TAN)
• * Are you currently authorized to work in the United States? (Proof of Citizenship or Immigration status will be required upon offer of employment)
  • Yes
  • No
• * If hired, would you need sponsorship or work authorization to work for MUW now or in the future? (NOTE: MUW does not sponsor employment visas.)
  • Yes
  • No