Executive Secretary

University of Missouri, St. Louis; Clayton (MO); On-site; USD 27,000 - 32,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Retirement plan

Paid time off

Educational fee discounts

Job summary

University of Missouri, St. Louis is seeking an Office Supervisor to oversee day-to-day administrative operations for the Bridge Program within the Office of Precollegiate Student Services.

The role combines high-level administrative leadership with hands-on program support, supervising student employees and ensuring efficient office operations, fiscal integrity, and cross-program coordination. Ideal candidates will have a bachelor's degree, 2+ years of experience including supervising, and

Qualifications

• Bachelor's degree or equivalent combination of education and experience; at least 2 years of experience, with 1 year supervising.
• Experience in higher education, college access programs, or enrollment management preferred.
• Familiarity with budget tracking and financial processes; knowledge of student information systems.

Responsibilities

• Oversee daily administrative operations for the Bridge Program and related initiatives.
• Process financial documentation and maintain program, student, and personnel data.
• Provide day-to-day supervision of student employees and coordinate workflow.
• Support student applications, enrollment, recruitment, onboarding, and retention efforts.
• Assist with planning and execution of program events, workshops, and academies.
• Analyze operational challenges and contribute to continuous improvement aligned with program growth.

Skills

Organizational skills

Project management

Communication

Attention to detail

Analytical thinking

Collaboration across departments

Microsoft Office Suite

Education

Bachelor's degree

Tools

Microsoft Office

Data systems

Job description

Hiring Department

Precollegiate Program

Job Description

Position Summary

This position provides day-to-day supervision of student employeesand administrative functions for the UMSL Bridge Program within theOffice of Precollegiate Student Services. The role combineshigh-level administrative leadership with hands-on program support,ensuring efficient office operations, fiscal integrity, andseamless coordination across enrollment-focused initiatives.

The incumbent exercises independent judgment, manages complexadministrative processes, and supervises student employees. Thisposition plays a critical role in advancing program effectiveness,supporting student success initiatives, and aligning operationalprocesses with broader Enrollment Management goals.

Key Responsibilities

1. Office Operations & Program Administration

• Oversee and coordinate daily administrative operations for theBridge Program and affiliated initiatives
• Develop, implement, and improve office procedures to enhanceefficiency and service delivery
• Manage complex scheduling, communications, and logisticalcoordination for programs, events, and staff
• Serve as a central point of contact for students, families,campus partners, and community stakeholders

2. Fiscal & Data Management

• Process financial documentation (e.g., purchasing, credit cardreconciliation, payroll records)
• Maintain accurate program, student, and personnel data acrossdatabases and reporting systems

3. Supervision

• Provide day-to-day supervision of student employees
• Coordinate workflow, assign tasks, and monitor quality andtimeliness of work
• Ensure alignment of administrative functions with program anddepartmental goals

4. Enrollment & Student Support Functions

• Support student application and registration processes forprecollegiate programs
• Assist with communication strategies related to recruitment,onboarding, and retention

5. Program & Event Coordination

• Assist with planning and execution of program events,workshops, and academies
• Coordinate logistics, including facilities, materials, andcommunications
• Support development and dissemination of program materials(flyers, brochures, certificates, reports)

6. Strategic Support & Problem Solving

• Analyze operational challenges and help to implement solutionsto improve processes
• Support leadership with special projects, reporting, andcross-functional initiatives
• Contribute to continuous improvement efforts aligned withBridge Program growth and impact

Supervision Received

Works under the general direction of the Director of the Office ofPrecollegiate Student Services, exercising considerableindependence in daily operations.

Supervision Exercised

• Direct supervision of student employees
• Functional oversight of program support activities acrossteams

Shift

40 hours/week. Monday through Friday

Minimum Qualifications

Bachelor's degree or equivalent combination of education andexperience and at least 2 years of experience from which comparableknowledge and skills can be acquired is necessary; 1 of these yearsmust be spent supervising

Preferred Qualifications

• Experience in higher education, college access programs, orenrollment management
• Experience with budget tracking and financial processes
• Familiarity with student information systems and databasemanagement
• Experience supporting large-scale youth or precollegiateprogramming

Knowledge, Skills & Abilities

• Strong organizational and project management skills
• Ability to manage multiple priorities in a fast-pacedenvironment
• Excellent written and verbal communication skills
• High attention to detail and accuracy
• Ability to analyze problems and implement effectivesolutions
• Demonstrated ability to work collaboratively acrossdepartments
• Proficiency in Microsoft Office Suite and data systems

Anticipated Hiring Range

$19.25-$23.00

Grade: GGS-008

University Title: OFFICE SUPERVISOR

Internal applicants can determine their University title byaccessing the Talent Profile tile in myHR.

Application Materials

• Application materials include a cover letter and resume.Finalists will be asked to provide references at a later date.
• Applicants must combine all application materials into one PDFor Microsoft Word document and upload as a resume attachment to theUMSL Careers: https://www.umsl.edu/services/hrs/careers/index.html
• Limit document name to 50 characters. Maximum size limit is11MB. Do not include special characters (e.g., /, &, %, etc.).For questions about the application process, please [e-mail]. If you are experiencing technical problems,please email [e-mail].

Sponsorship Information

Employment visa sponsorship is not available for thisposition.

Benefit Eligibility

This position is eligible for University benefits. As part of yourtotal compensation, the University offers a comprehensive benefitspackage, including medical, dental and vision plans, retirement,paid time off, short- and long-term disability, paid parentalleave, paid caregiver leave, and educational fee discounts for allfour UM System campuses. For additional information on Universitybenefits, please visit the Faculty & Staff Benefits website at https://www.umsystem.edu/departments-staff/human-resources/benefits-retirement

Equal Employment Opportunity

The University of Missouri is an Equal Opportunity Employer.

To request ADA accommodations, please email the Office of HumanResources at [e-mail].