Project Office Manager

Big-D Careers; Dallas (TX); On-site; Full time

Job summary

A leading construction firm seeks a Project Office Manager to oversee administrative tasks at their project site in Dallas. This role involves supporting new hires, managing office operations, and processing payroll, ensuring smooth daily operations. With a focus on collaboration, the ideal candidate will have substantial experience in administrative roles within the construction industry and strong customer service skills.

Benefits

Comprehensive compensation package

Paid time off program

401(k)/RRSP

Medical and Dental benefits

Tuition Reimbursement Program

Qualifications

• 3+ years administrative experience in construction industry.
• Advanced knowledge of construction industry processes.
• Ability to maintain confidentiality and discretion.

Responsibilities

• Manage office administration and employee inquiries.
• Coordinate asset distribution and support onboarding.
• Reconcile invoices and process payroll on a weekly basis.

Skills

Customer Service

Initiative

Organization

Education

High School Diploma or GED

Tools

MS Office Suite

Job description

Overview

Are you a passionate about driving efficiency and fostering a collaborative work environment? As the Project Office Manager, you will manage office administration, facilities management and employee support for a project site, ensuring smooth operations.

You will collaborate with industry experts and committed teams who value individualityand recognize achievements.

Apply now and transform your career with us.

What you will be doing

• Supports onboarding and orientation for new hire employees, including processing drug screenings, presenting first-day orientation information and submitting new hire documentation in a timely, complete and compliant manner.
• Enters data and reconciles invoice and purchase order (PO) information in company procurement program to ensure accurate and timely payment. Acts as liaison between vendors, subcontractors and other external partners to resolve invoicing and payment inquiries.
• Enters equipment time and usage entries into company tracking program to support equipment usage reporting on a weekly and monthly basis.
• Supports daily office administration and employee inquiries, working closely with human resources and payroll to resolve issues for employees.
• Coordinates asset distribution and tracking for assigned employee group or project.
• Receives incoming telephone calls, messages, mail and packages to office and directs to appropriate person in a courteous and customer service oriented manner.
• Orders office supplies, manages facility maintenance and office equipment repairs as necessary.
• Presents and oversees Equal Employment Opportunity (EEO) Compliance trainings, communications and participation for assigned group. (US Only)
• Collects, enters, tracks and processes Craft payroll on a weekly basis ensuring accurate and complete records submitted to assigned regulatory agencies and company payroll department.

What we are looking for

• High School Diploma or GED required.
• 3+ years administrative experience in construction industry required.
• Advanced knowledge of construction industry and project business procedures.
• Developing knowledge of subcontractor invoicing and accounts payable cost coding.
• Ability to work in MS Office Suite, including Word, PowerPoint, Outlook and Excel required.
• Proven initiative, organization and self-prioritization required.
• Friendly disposition and customer service attitude required.
• Able to maintain strict confidentiality and discretion with company and personnel information.
• Knowledge of Equal Employment Opportunity (EEO) Compliance requirements preferred. (US Only)
• Knowledge of union and certified payroll requirements and record keeping preferred.

Why work for us

Some of the benefits you may be eligible for as a Flatiron employee are:

• Comprehensive compensation package and paid time off program
• Industry leading 401(k)/RRSP
• Medical/Extended Health Care, Dental, Vison and/or Provincial Medical
• Wellness benefits & Employee Assistance Program
• Tuition Reimbursement Program

Flatiron is an EEO/AA/ADA/Veterans employer.

Salary Min

USD $26.00/Hr.

Salary Max

USD $32.00/Hr.