Project Office Coordinator - Growth & Impact

Apexon; Des Moines (IA); On-site; USD 30,000 - 39,000; Full time

Benefits offered by this job

Health Insurance

401K Plan

Life Insurance

STD & LTD

Paid Vacations & Holidays

Skill Development & Career Advancement

Job summary

Apexon, based in Des Moines, IA, is hiring a Project Office Administrator to provide organized, proactive administrative support across projects and offices. Onsite role requiring strong communication, scheduling, documentation, and multi-tasking abilities.

Associate or bachelor’s degree preferred, experience with large teams is a plus. The role involves coordinating calendars, preparing client deliverables, managing inventories, and supporting staff, clients, vendors, and visitors with

Qualifications

• Experience supporting large organizations with multiple projects/teams.
• Strong organization and prioritization abilities.
• Excellent written and verbal communication.
• Professional in-person/phone/email interactions.

Responsibilities

• Manage staff administration activities including onboarding/offboarding support.
• Handle daily office administration: filing, reports, presentations, mail, supplies.
• Coordinate calendars, meetings, room reservations, and workspace use.
• Prepare client deliverables and meeting materials on request.
• Maintain inventories of office supplies and equipment; procure as needed.
• Organize project meetings/events and coordinate vendors and logistics.
• Develop project administration processes, trackers, and templates.

Skills

Project coordination

Administrative support

MS Office

Communication skills

Scheduling

Documentation

Team collaboration

Education

Associate or Bachelor’s degree

Tools

Microsoft Outlook

Excel

Word

PowerPoint

Job description

Apexon, based in Des Moines, IA, is hiring a Project Office Administrator to provide organized, proactive administrative support across projects and offices. Onsite role requiring strong communication, scheduling, documentation, and multi-tasking abilities.

Associate or bachelor’s degree preferred, experience with large teams is a plus. The role involves coordinating calendars, preparing client deliverables, managing inventories, and supporting staff, clients, vendors, and visitors with