Impact-Driven Project Administrator

Apex Clearing Corporation; Glastonbury (CT); On-site; USD 68,770,000 - 88,828,000; Full time

Benefits offered by this job

Company-subsidized medical and dental

Company-paid life, short and long-term

401k match

Tuition assistance

Performance-based bonuses

Job summary

Apex Companies in Glastonbury, CT is hiring a Project Administrator to support our Project Managers and technical teams with administrative, contractual, and project coordination tasks that help ensure smooth execution of projects.

3+ years in administrative or project coordination required; Associate's/Bachelor’s degree preferred; strong organizational skills; proficient with MS Office 365 and SharePoint/Teams; basic understanding of contracts and project financials; sponsorship not available.

Qualifications

• 3+ years of experience in administrative support or project coordination
• Associate's or Bachelor's degree in Business Administration, Project Management, Engineering, Environmental Science, or related field is preferred
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office 365 (Outlook, Teams, Excel, Word, PowerPoint) and collaboration tools such as SharePoint and Teams
• Basic understanding of contracts, proposals, or project financials
• Excellent written and verbal communication skills
• Ability to manage multiple priorities and work both independently and collaboratively
• Sponsorship will not be available now or in the future

Responsibilities

• Assist Project Managers with contract administration, including drafting, reviewing, and tracking contract documents, amendments, sub-agreements, and compliance requirements
• Support project setup in internal systems, ensuring accuracy of budgets, billing rates, task codes, and contractual obligations
• Coordinate project schedules, deadlines, and deliverables with internal staff and external partners
• Maintain project files, documentation logs, subcontractor records, and QA/QC forms in SharePoint or designated systems
• Track project progress, deliverable status, risks, and issues; assist with preparing project status reports
• Support invoice preparation, accounts payable coordination, and monthly billing cycles
• Monitor aged receivables and support project managers with collections
• Schedule and coordinate project meetings, take notes, and distribute action items
• Provide general administrative support to project teams across other offices
• Coordinate with the internal Health and Safety department to complete project requirements and communicate with our external partners to schedule and coordinate work

Skills

Project administration

Project coordination

Microsoft Office 365

SharePoint

Teams

Attention to detail

Education

Associate's or Bachelor’s degree in Business Administration/Project Management/Engineering/Environmental Science

Tools

SharePoint

Teams

Microsoft Office

Job description

Apex Companies in Glastonbury, CT is hiring a Project Administrator to support our Project Managers and technical teams with administrative, contractual, and project coordination tasks that help ensure smooth execution of projects.

3+ years in administrative or project coordination required; Associate's/Bachelor’s degree preferred; strong organizational skills; proficient with MS Office 365 and SharePoint/Teams; basic understanding of contracts and project financials; sponsorship not available.