Project Administrator: Impactful AEC Coordination

Apex Companies, LLC; Woburn (MA); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical and dental coverage

Life and disability insurance

401k match

Job summary

Apex Companies, LLC is seeking a Project Administrator for the Northeast Division (Quincy or Woburn, MA) to support Project Managers and technical teams with administrative, contractual, and project coordination tasks that help ensure smooth project execution.

The role highlights include preparing contracts, budgets, and schedules, plus coordinating with internal staff and external partners in a dynamic, fast-paced environment.

Qualifications

• 3+ years of administrative support or project coordination experience.
• Degree preferred in Business Administration, Project Management, Engineering, Environmental Science, or related field.

Responsibilities

• Assist Project Managers with contract administration and compliance tracking.
• Set up projects in internal systems ensuring budgets, billing rates, and task codes are accurate.
• Coordinate project schedules and deliverables with internal and external teams.
• Maintain project files, logs, and QA/QC forms in SharePoint or designated systems.
• Track progress, risks, and issues; assist with status reports.
• Support invoicing, accounts payable, and monthly billing cycles.
• Monitor aged receivables and assist with collections.
• Schedule meetings; take notes and distribute action items.

Skills

Organizational skills

MS Office 365

SharePoint

Verbal & written communication

Multi-priority management

Education

Associate's or Bachelor's degree in Business Administration/Project Management/Engineering/Environmental Science

Tools

SharePoint

Teams

MS Excel

Job description

Apex Companies, LLC is seeking a Project Administrator for the Northeast Division (Quincy or Woburn, MA) to support Project Managers and technical teams with administrative, contractual, and project coordination tasks that help ensure smooth project execution.

The role highlights include preparing contracts, budgets, and schedules, plus coordinating with internal staff and external partners in a dynamic, fast-paced environment.