Project Coordinator — Growth & Sign-On Bonus Eligible

Apex Companies, LLC; Glastonbury (CT); On-site; USD 33,000 - 43,000; Full time

Benefits offered by this job

Medical and dental benefits

Life and disability insurance

401k match

Tuition assistance

Bonus opportunities

Job summary

Apex Companies, LLC in Glastonbury, CT is seeking a Project Administrator to support Project Managers and technical teams with administrative, contractual, and coordination tasks. You will help ensure smooth project execution, manage budgets and schedules, and support invoicing and collections.

Ideal candidates have 3+ years in administrative or project coordination roles, strong organizational and communication skills, and proficiency with MS Office 365, SharePoint, and collaboration tools.

Qualifications

• 3+ years of experience in an administrative support or project coordination role.
• Associate's or Bachelor's degree preferred.
• Strong organizational skills with attention to detail.
• Proficiency in Microsoft Office 365 and collaboration tools.
• Basic understanding of contracts, proposals, or project financials.
• Excellent written and verbal communication skills.
• Sponsorship will not be available now or in the future.

Responsibilities

• Assist Project Managers with contract administration and compliance tracking.
• Support project setup including budgets, billing rates, and task codes.
• Coordinate project schedules, deadlines, and deliverables.
• Maintain project files, subcontractor records, and QA/QC forms.
• Track project progress and assist with status reports.
• Support invoice preparation and accounts payable activities.
• Monitor aged receivables and assist with collections.
• Schedule and coordinate project meetings and distribute action items.
• Provide general administrative support across offices.
• Coordinate with Health and Safety to meet project requirements.

Skills

Administrative support

Project coordination

Microsoft Office 365

SharePoint/Teams collaboration

Communication skills

Education

Associate's or Bachelor's degree in Business Administration/Project Management/Engineering/Environmental Science or related field

Tools

SharePoint

Microsoft Teams

Job description

Apex Companies, LLC in Glastonbury, CT is seeking a Project Administrator to support Project Managers and technical teams with administrative, contractual, and coordination tasks. You will help ensure smooth project execution, manage budgets and schedules, and support invoicing and collections.

Ideal candidates have 3+ years in administrative or project coordination roles, strong organizational and communication skills, and proficiency with MS Office 365, SharePoint, and collaboration tools.